Director of Finance & Operations [Herreshoff Marine Museum / America’s Cup Hall of Fame, Bristol, RI]

Summary

Monitors and controls all financial activities of the Museum. Meets all internal and external customer requirements and ensures that all activities within the accounting office are in compliance with all appropriate control procedures and requirements. Works closely with all departments to monitor expenses. Supervises the activities of the accounting office to ensure that timely financial data is available and sound decisions are made.

Manages day-to-day operations of the museum in collaboration with Facilities Management and Collections Management to ensure the care and safety of the collections and the building as well as capital improvements related to building and grounds. Provides budgetary updates for cash and contributed services, as well as longer term planning to the Executive Director, Treasurer and Finance Committee.

• Closes the books on a monthly basis; reconciles accounts and reviews monthly spending activity with Executive Director and Finance Committee.
• Monitors daily and weekly cash receipts and cash disbursements and updates cash forecast on a weekly basis.
• Assists HMM leadership in the annual budgeting and planning process; administers and reviews all financial plans and compares to actual results with a view to identify, explain and correct variances as appropriate.
• Verifies preparation of tax returns and payment of taxes, including sales tax and excise tax.

• Supervises and/or performs all other accounting activities including accounts payable and receivable, payroll, bank reconciliations, inventory, capitalization of fixed assets, etc.
• Manages all operating funds, and presents financial reports in an accurate and timely manner; clearly communicates monthly, quarterly, and annual financial statements; monitors progress and changes and keeps senior leadership abreast of the organization’s financial status.
• Coordinates annual audit with outside auditors.
• Recruits and supervises Bookkeeper.
• Oversees all grants accounting; ensures that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collates financial reporting materials for government, corporate, and foundation grants.
• Maintains currency with all accounting principles relevant to non-profit accounting, implementing new procedures as required.

• Oversees day-to-day operations as directed by the Executive Director.
• Ensures that the Museum is in compliance with all safety regulations and makes recommendations to mitigate potential risk as appropriate.
• Works closely with outside Information Technology vendors, ensures that hardware and software programs are up to date and makes recommendations as appropriate.
• Manages HR function & store/retail operations.
• Recruits and supervises Store Manager.
• Acts as the museum’s primary point of contact with residential land commercial tenants.

• Leverage strengths of the current team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization.
• Create and promote a positive and supportive work environment.
• Personal qualities of integrity, credibility and unwavering commitment to our mission.
• A proactive, hands-on strategic thinker who will own, in partnership with the ED and Treasurer, the responsibility for finance.

• Minimum of a BA; CPA and/or MBA preferred.
• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
• A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants.
• Keen analytic, organization and problem solving skills.
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners.