Soldier’s Memorial Accounts Payable Accountant [Missouri Historical Society/Missouri History Museum, St Louis, MO]

• Ensure the efficient operation of the Accounts Payable functions related to the Soldiers Memorial project.
• Verify invoices account coding, proper approvals and schedules payment dates.
• Ensure the integrity of the general ledger information by verifying, recording, posting, and reconciling accounts.
• Assist with the monthly accounting close, annual budget, and annual audit as directed.
• Prepare IRS Forms 1096 and 1099 Miscellaneous reporting.
• Assist Management with special projects and financial analysis related to Soldiers Memorial as necessary.

Role and Responsibilities

• Contribute to an environment that fosters teamwork, effective communication and responsiveness.
• Ensure the efficient operation of the Accounts Payable functions.
• Monitor compliance with GAAP, Institution’s policies, and policies of funding agencies.
• Perform monthly, quarterly, and annual closing activities.
• Assist in preparing monthly, quarterly, and/or annual financial statements, including regulatory and governing body reports as applicable.
• Perform account reconciliations and analyses.
• Maintain monitoring tools to identify systemic root causes related to general ledger issues.
• Maintain current written desk top procedures.
• Prepare journal entries related to the various areas in support of month end closing.
• Process all invoices for payment of purchased goods and services; gather and coordinate information from vendors and staff to insure prompt and correct payments.  Match invoices with purchase orders.
• Review invoices for proper approval, discounts, sales tax exemptions and payment dates.  Verify the mathematical accuracy of the invoice.  Review and assigns general ledger account coding as appropriate.  Review vendor information for accuracy and assigns new vendor numbers when appropriate.  Reconcile vendor statements against invoices and resolves billing discrepancies.
• Approve all requests for payment.  Forwards approved invoices to appropriate Management for review and final payment approval.
• Receive all company invoices and determine which invoices need to be sent to the various departments for approval and which can be handled through the Purchase Order System.
• Manage the purchase order receipts and enter into the Purchase Order System.  Match up purchase orders with invoices, packing slips, and receipts and processes for payment.
• Reconcile the Soldiers Memorial operating account bank statement.

• Veteran is highly desired.
• Bachelor’s degree in Accounting preferred.
• In depth experience and knowledge of accounting principles/theories (GAAP, FASB) highly desired.
• Not-For-Profit Accounting experience is highly desired.

Additional Qualification Skills

• Knowledge and experience with integrated accounting systems for general ledger.
• Knowledge of Blackbaud Financial Edge and Raisers Edge desired.
• Proficient with Microsoft Excel.  Intermediate to advanced experience with MS Word and MS Outlook or similar programs.
• Excellent oral and written communication skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to prioritize, effectively handle multiple projects concurrently.
• Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times.
• Ability to work independently and as part of a team, with both internal and external customers
• Ability to maintain confidentiality of company information.
• Must be detail oriented in a rapidly changing business environment.
• Formally responsible for making recommendations for management review and approval.

The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

Please submit letter of interest/resume and application to: hradmin@mohistory.org

Resumes may also be forwarded to: Missouri History Museum  PO Box 11940     St. Louis, MO 63112-0040