Special Assistant to the Executive Director and Special Projects Coordinator [Newport Restoration Foundation, Newport, RI]

Description

Job Summary:            This position’s primary responsibility is to act as the chief liaison between the Board and the Executive Director, to support the Board’s needs, to fulfill certain administrative tasks and manage the eTapestry database for the Development Department, to produce research and reports on a number of historical, preservation, and governance issues as required by the Executive Director and to undertake a range of other administrative tasks as identified by the Executive Director and the Director of Development.

Specific Responsibilities

• Facilitate, in conjunction with the Executive Director, communication with the Board.
• Coordinate with various staff and other sources to fulfill board required information and research in coordination with the Executive Director.
• Manage logistics and assist in providing support as necessary to various meetings (e.g. board meetings) as well as special events.
• Work independently and within a team to complete projects which may include; conducting historical research, coordinating reports and disseminating information.
• Grantwriting as necessary.
• Perform various communication and administrative tasks as directed.
• Participate in all training available for fundraising database (eTapestry).
• Develop, maintain and manage fundraising database (eTapestry) in concert with consultant or Director of Development.
• Develop policies and procedures manual for gifts and data entry in coordination with fundraising      consultant.
• Enter potential prospects into database.
• Prepare acknowledgement letters and other correspondence, coordinate production and mailing of annual      appeal letters.
• Maintain foundation, corporation and individual donor files.
• Continually update and correct database records.
• Coordinate production and mailing of spring and year-end appeal letters.
• Handle administrative work for Doris Duke Preservation Awards.
• Assemble media and donor kits for events.

Requirements

Master’s degree in Museum Studies, Historic Preservation, Public Humanities or a related discipline.  Bachelor’s degree with relevant museum experience may be substituted.  Superior writing ability.  Some development experience preferred.  Knowledge of databases, especially fundraising software; training offered.  Ability to meet deadlines and handle multiple projects. Entry Level position.  Full-Time Benefitted.   E.O.E.  Send résumé, cover letter and writing sample to Human Resources, NRF, 51 Touro Street, Newport, RI 02840 or maeve@newportrestoration.org. Review of applications will begin February 12th and continue until the position is filled.