Associate Director, Human Resources [Hammer Museum, Los Angeles, CA]

Description

The Associate Director, Human Resources is a collaborative leader who partners with the Museum’s senior executive team to create a human capital strategy for the organization that furthers its mission and long range plan. The primary emphasis of this position is to help leadership align organizational and people capabilities with the Museum’s long range plans and needs; maximize employee engagement; and drive a robust organizational climate to attract, develop, and retain high quality talent.

The Associate Director oversees all HR programs and services for a staff of approximately 105 full time and 150 part time employees, including recruitment, compensation, organizational planning and structure, HRIS processing, leaves of absence, employee relations, staff development, retention, performance management, discipline, and separation. The Associate Director serves as an internal consultant and coach to supervisors and employees on personnel issues and fosters a workplace environment reflective of the Museum’s values and mission statement.

The Associate Director ensures compliance with applicable laws, UCLA Personnel Policies for Staff Members, and UC labor agreements; develops procedures and oversees policy implementation; and develops and implements strategic initiatives. S/he also takes leadership in development of internal Museum policies that impact employees, office operations, and the overall workplace.

S/he reports to the Director, Finance but works across the entire museum. Works closely with Museum Director, Deputy Directors, and other senior managers to ensure proper execution of all HR activities and initiatives. The Associate Director actively collaborates with the Director, Administration on long range plans and organizational development and Associate Director, Finance on labor budget reporting, payroll transactions, and other fiscal activities.

Requirements

Minimum of 7-10 years experience working as a Human Resources generalist or Human Resources department head at a similar sized organization or larger.

Prior cultural, arts, and/or non-profit experience, and knowledge of museum operations, standards, practices, and procedures strongly preferred.

Demonstrated, working knowledge of state and federal personnel regulations, laws, and procedures. (PHR certification preferred; PHR-CA and/or SPHR certification strongly preferred.)

Experience and proven ability to manage HRIS and Payroll systems for a similar sized organization or larger.

Experience and proven ability to interpret policy, procedure, and the provisions of union contracts to employees, supervisors, and department heads.

Experience and proven ability to administer and provide counseling on a comprehensive benefits plan for a similar sized organization or larger.

Ability to maintain strict confidentiality of information related to pay, personnel status, and disciplinary actions. Ability to discreetly and tactfully recognize and handle sensitive and confidential information.

Experience overseeing business operations for a similarly sized organization or larger. (Technical knowledge of office equipment such as copiers, printer, faxes, and shredders preferred.)

Proven skill in budget and financial analysis preparation and management, and cost control.

Demonstrated skill in managing staff, including organization of priorities, clear communication of expectations, training, development, performance management, and retention.

Proven skill and ability in managing and maintaining a complex and detailed area of responsibility that is highly organized, efficient, and compliant with legal record retention policies.

Ability to delegate authority combined with willingness to work in a “hands on” manner and as part of a team.

Demonstrated skill in communicating professionally and effectively with all levels of staff to respond to needs, determine priorities, and manage expectations.

Excellent verbal and written communication skills; ability to write routine business and legal correspondence, reports and contracts.

Ability to make oral group presentations to provide information.

Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines.

Skill in negotiating, exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions. Excellent interpersonal skills to interact diplomatically and establish and maintain cooperative working relationships with outside vendors and a diverse student, Museum, and University staff.

Working knowledge of ‘Personnel Polices for Staff Members’, and provisions of various collective bargaining agreements in order to interpret policy and procedure to employees, supervisors, and department heads.

Demonstrated knowledge of UC Benefits programs and options, in order to provide general counseling on health, dental, optical, disability, life legal insurance, Dependent Care, pension, and other retirement plans (403B, 457B and the Defined Contribution Plan).

Bachelor’s degree in related field or equivalent professional experience; graduate and continuing education work preferred.

Specific knowledge of UCLA’s HRIS and Payroll systems (EDB/PTR) and related UC policies and procedures.

Specific knowledge of UC’s Personnel Policies for Staff Members and UC labor agreements preferred.