The History Museum

Director of Advancement

Reporting to the Executive Director, the Director of Advancement is responsible for achieving contributed revenue goals through effective identification, cultivation and solicitation of individuals, corporations and foundations.  This position is a member of The History Museum’s senior leadership team and works comprehensively with team members to coordinate development initiatives as an essential component of program planning.

Primary Responsibilities:

  • Develop, execute and manage annual and long-range development plans to meet specific fundraising goals, objectives and timelines.
  • Develop key metrics and targets to monitor philanthropic activity.
  • With the Executive Director, identify, cultivate, plan and participate in major donor cultivation and solicitation, involving trustees and senior staff as appropriate.
  • Work closely with the Director of Marketing and Community Relations to secure corporate sponsorships for events, exhibits, programs and other opportunities.
  • Serve as primary staff support for the Development Committee and the Annual Dinner Committee of the Board of Trustees.
  • Oversee donor stewardship and recognition including gift acknowledgements, pledge payment reminders and appropriate outreach contact.
  • Initiate and oversee donor cultivation events.
  • Work proactively with department heads to identify grant funding needs, determine potential funding sources and develop grant applications.
  • Manage and maintain the donor data base to ensure accurate, up-to-date information.
  • Participate in the development of future strategic, operating and capital plans.
  • With the Executive Director, support the Northern Indiana Historical Society Foundation Board of Trustees in matters of endowment development and planned giving solicitation.

Specific duties include, but are not limited to the following:

Annual Dinner

  1. Provide support to the Executive Director and Annual Dinner Committee in the production of the event including expense budget oversight, event logistics, catering, invitation design/mailing, printed program design/production, solicitation of underwriting, coordination of table sales/seating and production of presentation award.
  2. Manage/coordinate volunteers and staff to support the dinner event.
  3. Work with Executive Director and Finance Manager to track income/expense and coordinate pledge payment reminders/acknowledgment correspondence.

Annual Fund Program

  1. Coordinate annual fund campaign materials, oversee mailing and monitor results.
  2. Develop additional annual fund solicitation opportunities via email and social media.
  3. Produce donation acknowledgement/thank you letters in a timely fashion.

Exhibit/Program Underwriting/Sponsorships

  1. Work directly with Curatorial and Marketing staff to identify potential underwriting opportunities in future exhibits and programs.
  2. With Executive Director, identify potential underwriters for each opportunity.
  3. Develop a compelling case statement/collateral materials appropriate for each prospect.
  4. Determine best person/team to present opportunity.
  5. Manage underwriting program once underwriting commitment is made, including benefits provided to the underwriter.
  6. Cultivate new relationships with businesses and corporations.

Grant Development

  1. Work directly with Executive Director and department heads to identify operating and special project needs which could qualify for grant funding.
  2. Stay current with federal, state, local and foundation grant information and guidelines.
  3. Investigate, review, evaluate and recommend grant opportunities in the context of institutional and programmatic needs, operating budget and desired capital projects.
  4. Coordinate staff participation in grant development and serve as primary author.

Patron Donor Group

  1. Work with Executive Director to implement a patron donor group program.
  2. Develop comprehensive benefits package which could include Annual Dinner table, Annual Fund recognition and Sustainer Level membership.
  3. Develop exclusive patron group appreciation and recognition events.
  4. Maintain regular ongoing contact and interaction with the patron group members.
  5. Work with the Marketing Department to coordinate other membership benefits and opportunities for patron group sustaining members.

Planned Giving

  1. With Executive Director, develop and maintain a planned giving prospect database.
  2. With Executive Director, promote planned giving program to prospective donors.
  3. Ensure that planned giving brochure is up-to-date and in line with regulations.
  4. Work with Marketing Department to promote planned giving program and to recognize significant gifts if appropriate.


  1. Participate as a member of exhibits development team.
  2. Maintain confidentiality of all development files and database records.
  3. Coordinate development database with marketing and membership database.
  4. Produce meeting minutes for the Development Committee and the NIHS Foundation.
  5. Other duties as assigned by Executive Director.

Essential Qualifications

  1. Bachelor’s degree in an appropriate field
  2. Minimum five years demonstrated success in development and/or comparable professional experience in the arts, sales/marketing or higher education
  3. Excellent written and verbal communications skills
  4. Excellent interpersonal skills, particularly the ability to work effectively with a diverse group of individuals
  5. Demonstrated ability to work independently with good judgment and attention to detail
  6. Strong organizational and management skills
  7. Basic office computer skills
  8. Demonstrated ability to successfully manage complex projects
  9. Demonstrated ability to work collaboratively with management and colleagues
  10. Professionalism, integrity and discretion

Desired Qualifications

  1. Data base management experience
  2. Training/expertise with Raisers’ Edge donor management software
  3. Experience in the humanities, history and/or museums
  4. Experience with capital and planned giving campaigns
  5. Evidence of entrepreneurial approach to fundraising and development

To Apply


Please submit a letter of interest detailing how your experience and education qualify you for this position, along with your resume, to:

Randy W. Ray

Executive Director

The History Museum

808 West Washington Street

South Bend, IN  46601

Materials may be sent by email to:

No phone calls please.

Job Information
  • South Bend, Indiana, 46601, United States
  • 26828387
  • February 11, 2016
  • Director of Advancement
  • The History Museum
  • Development/Membership
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 5-7 Years
  • 0-10%