Description

The Wallis Annenberg PetSpace is an independent charitable initiative of the Wallis Annenberg Legacy Foundation which strives to be a welcoming and nationally-recognized model education and animal care facility.  Working closely with the Executive Director and Board of Directo, the Operations and Facilities will be responsible for the project site opening and ongoing maintenance, outreach and programming.

The mission of the PetSpace is to promote and strengthen the human-animal bond—as well as to foster the understanding and enjoyment of companion animals—in a fun, engaging and interactive setting.  The PetSpace is a new state of the art animal care facility scheduled to open in January 2017, where people and pets connect. The campus, located in Playa Vista, includes state of the art animal care facilities with a vibrant, welcoming community center and will offer the following:

  • Animal Adoptions – Pet adoptions in residence-like adoption suites.
  • Learning Programs and Events – Classes, lectures and activities held in indoor and outdoor training areas for people and their pets, which is open to the community as well as educational institutions.  Outreach programs are planned for schools, veterans, seniors and the like.
  • Wallis Annenberg PetSpace Leadership Institute – The leadership institute will bring together civic leaders and prominent experts to promote and foster a national dialogue on human-animal stewardship.

ESSENTIAL JOB FUNCTIONS: The list that follows is not intended to be comprehensive; it is intended to provide a representative summary of the major duties and responsibilities of the position.  Incumbents may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Reporting to the General Manager of the facility, the Operations and Facilities Manager will be responsible for maintenance, operation and management of the facility (30,000 sf of building space and 7,500 sf of green space) along with security and logistical oversight for all.  This position is expected to be an active member of the management team and oversee from both a tactical perspective the daily operations as well as a strategic, long-term planning perspective where facilities and maintenance initiatives are implemented which are innovative, effective and efficient in terms of budget and resources.

KEY ACCOUNTABILITIES:

Initially responsible for working with construction and project crews to become acquainted with the facility during construction phase and offer creative workable solutions prior to build out

  •  Acts as one of the subject matter experts regarding the facility lease and as one of the primary representatives in dealing with the landlord
  • Responsible for maintaining the facility’s building and fenced/private area of the grounds in accordance with lease provisions

Assess and may perform or have performed minor building interior repairs, including mechanical, electrical, plumbing and IT/AV in accordance with appropriate codes. Stays abreast of changing building codes and

  • applicable law/regulations
  • Monitors and ensures proper functioning of equipment and vehicles and assures maintenance of appropriate equipment/vehicle records and logs,including repairs, regular maintenance, and vendor contracts and performance
  • Monitors and ensures proper functioning of IT/AV services for building
  • Responsible for environmental compliance and monitoring for the building
  • Responsible for custodial needs for facility, including but not limited to:Floor maintenance, window-cleaning, restrooms and all areas dealing with animals and pets in providing a safe and healthy atmosphere for the pets and for visitors in accordance with best practices
  • Responsible for outdoor maintenance in compliance with lease provisions, including weeding, sweeping and leaf blowing
  • Responsible for Safety and Security for facility.  Develop and maintain IPP and safety logs and conduct regular IPP training and safety meetings

SUPERVISORY RESPONSIBILITIES:  Facilities and Operations Supervisors; 1-2 IT/AV employees; 3 outsourced security personnel and 4 janitorial personnel 

PRIMARY INTERACTIONS:

  • Primary contact with General Manager and other direct reports;internal staff, vendors, consultant s, contractors and the public.
Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to prioritize and manage several projects simultaneously, coordinate necessary workflow; update and  chase delegated tasks to ensure progress to deadlines
  • Advanced knowledge of building maintenance, construction, renovation practices and methods, building codes and regulations
  • Knowledge of current federal,  state and local law and regulations in construction/facilities management, safety and operations
  • High degree of problem-solving and decision-making ability
  • Possess, professionalism, diplomacy, teamwork and the ability to interact with people from all walks of life
  • A self-starter who can work independently with little or no supervision
  • Effective written and oral communication skills with ability to compose routine correspondence
  • Strong team orientation and ability to work interdependently.

EDUCATION AND EXPERIENCE

Bachelors’ Degree in business, operations or engineering field and at least 8-10 years of experience as a Facility/Operations Manager in a like environment, particularly an animal care/welfare facility

Demonstrated track record of facilities management and project management skills

Valid CA Driver’s License

Knowledge of local/state building codes, health and safety requirements

Demonstrated proficiency in Microsoft Office Suite as well as other programs related to facilities/construction, etc.

Job Information
  • Playa Vista, California, United States
  • 26931311
  • February 17, 2016
  • Operations and Facilities Manager
  • Annenberg Foundation
  • Facility/Operations
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 7-10 Years
  • 0-10%