STATUS: Full-time, Exempt

REPORTS TO:Director of DevelopmentAssociate Director, Deputy Director & Chief Curator

SALARY: Commensurate with experience

The Institute of Contemporary Art, Miami
The Institute of Contemporary Art, Miami (ICA Miami), is dedicated to promoting the work of contemporary artists, and to the exchange of art and ideas throughout the Miami region and internationally. Through an energetic calendar of exhibitions and programs, and its collections, ICA Miami provides an international platform for the work of established and emerging artists, and advances the public appreciation and understanding of the most innovative and experimental art of our time. ICA Miamiis building its new, permanent home in Miami’s Design District, on land generously donated by Miami Design District Associates. Located on NE 41 Street, the new 37,500-square-foot building is being designed by the Spanish firm Aranguren & Gallegos Arquitectos, marking their first US project to date. Featuring more than 20,000 square feet of exhibition galleries, and a 15,000 sq ft public sculpture garden, the new building enables ICA Miami to expand its reach and programs, dedicated to promoting the exchange of art and ideas throughout the Miami region and internationally.


The Position

The Development Associate, Donor Relations provides primary support for all aspects of donor and Trustee workflow, and for the museum’s fundraising programs and campaigns. The Development Associate, Donor Relations oversees institutional communications with major donors and the Board of Trustees and serves as the communications liaison between the Board and museum staff. In collaboration with the membership and development department, s/he will assist in the planning of Board meetings and any other museum events in which major donors and Trustees participate.

Duties and Responsibilities:


  • Provides administrative support for fundraising, campaign, gift acknowledgement, and donor recognition programs
  • Processes gifts and memberships and maintain donor and trustee giving records and related records in the museum’s database
  • Processes payment requests, check requests and expense reports
  • Maintains the Development Calendar, schedules appointments, tours, and travel
  • Provide technical, clerical, and grant reporting support
  • Assist with Donor Research, organization and storage of information
  • Assists with tours for donors and members and staffs events (including some evenings and weekends)
  • Performs other duties related to the goals of the Development Team as assigned

Donor Relations

  • Coordinate the scheduling of Board and Board standing committee meetings, and the development of agendas for those meetings, to facilitate timely and informed review and decision-making by the Board.
  • Coordinate follow-up communications from the Director to appropriate internal and external constituencies regarding actions taken by the Board.
  • Oversee the preparation and timely distribution of agendas and supporting materials for Board and Board standing committee meetings, and of other materials for trustee review as appropriate.
  • Plan and oversee the logistical arrangements – space and facilities needs, meals and refreshments, supplies, media equipment – for meetings and travel of museum trips of the Board and the Board’s Committees.
  • Track statistical and other information about the Board – trustee attendance at Board meetings, trustee standing committee membership, trustee terms, the Board’s demographic profile, etc.
  • Oversee the preparation and distribution of annual Board directory.
  • Maintain, update, and communicate information about museum events to trustees to facilitate their involvement, participation, and attendance.
  • In collaboration with the Director, the Board Chair, facilitate the orientation program for new trustees.
  • Review, recommend, and implement web-based and other technological solutions to facilitate the work of the Board, including communications, document access, and records archiving.
  • Maintain familiarity with the Board by-laws and trustee handbook to ensure the Board’s compliance with its policies and with best practices in board governance.

Other requirements, qualifications and skills:

  • 3-5 years experience in a related field
  • Passion for contemporary art and commitment to excellence and the best museum practices
  • Bachelors Degree required in a related field
  • Commitment to professional ethics in working with highly confidential, sensitive information.
  • Collaborator and creative problem-solver
  • Takes independent initiative on all tasks
  • Excellent verbal skills and capable public speaking
  • High level of organizational and management skills, and attention to detail
  • Ability to work effectively with a diverse range of internal and external professional relationships

Please send cover letter, resume, and salary history to with

“Development Associate, Donor Relations”sin the subject line.

The Institute of Contemporary Art, Miami provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Job Information
  • Miami, United States, 33137, United States
  • 27086405
  • February 26, 2016
  • Development Associate, Donor Relations
  • Institute of Contemporary Art, Miami
  • Development/Membership
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 3-5 Years
  • 0-10%