George Eastman Museum
Photography, Cinema, Mansion and Gardens in Rochester, NY
Job Title: Facilities Manager
Status: Full time
PURPOSE OF POSITION
To preserve and maintain the physical condition of a Rochester, New York Historic Landmark House and Museum in addition to the public facility buildings and structures on the property in a condition of excellence, cleanliness, and safety, following preservation standards as outlined in the Conservation Policy. Will participate in the continual development and planning of the conservation restoration maintenance and museum collections. Is responsible to create a safe and secure physical environment for staff, visitors and the collections. Will oversee capital improvement and facility projects.
The incumbent in this position will, in collaboration with other staff members, manage a variety of facilities maintenance-related tasks aimed at upholding the appearance, functionality, safety, and long-term preservation of the built environment. He/She will contribute to creating a positive organizational culture based on mutual respect, a spirt of collegiality, cooperation and an openness to different perspectives.
Maintenance and Operations:
- Oversees the engineering function to ensure the effective and economical protection of collections, visitors, staff and volunteers, property, physical plant and collaborate with collections staff to maintain and monitor the HVAC systems in order to maintain an environment that supports the conservation of collections.
- Monitors and oversees general maintenance of structures and systems, including historic buildings; offices and office furniture; mechanical, plumbing, and electrical Systems. Performs routine and emergency maintenance duties.
- Schedules and supervises consultants and contractors with annual or on-call contracts for the repair and maintenance of the museum facility (plumbing, HVAC, electrical, masonry, roof, etc).
- Coordinates with Executive Management priorities and schedules significant maintenance and restoration projects.
- Assists in developing and maintaining a comprehensive maintenance records system.
- Performs maintenance and operations tasks as required, such as purchasing departmental supplies (tools, light bulbs, appliances, cleaning products, etc).
- Installs, moves, repairs office furnishings, fixtures, equipment.
- Assists Collection staff in moving furniture and exhibit pieces.
- Performs seasonal installation, cleaning, and removal of air conditioning units.
- Manages trash collection schedule and monitors utility usage and billing.
- Sets up and breaks down furniture, props, lighting, etc. for events, rentals, and programs, as needed, in coordination with other departments.
- Supervise, develop and evaluate the facilities’ department employees, including monitoring the cleaning schedule and tasks, purchasing supplies, and coordinating with other departments to achieve clean and presentable public and staff spaces.
- Oversee management of Museum capital improvement projects including, as appropriate, program writing, coordination of design selection process, bidding/negotiating, and supervising to completion.
- Participate in the long-range facility planning, along with other staff and Board members, for ongoing investment in facility improvements as well as strategic investment in new facilities projects.
- Manage the Facilities and Operations budget and work with finance staff on coordination and management of capital and other major facility project budgets.
- Creates, tracks, and files paperwork and creates reports related to maintenance projects, in accordance with departmental procedures.
- Reviews and processes invoices for payment of contracted work.
- Prepares departmental reports as requested by members of Executive management team.
- Tracks departmental spending and assists Executive Management team in creation of annual budget.
EXPERIENCE & EDUCATION REQUIREMENTS
- Bachelor’s Degree in engineering, construction management or related discipline, or equivalent work experience is required.
- Minimum of ten (10) years of increasing responsibility in facilities management and maintenance preferably at a museum or historic site is required.
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of basic historic preservation or museum and cultural property best practices is preferred. Work experience in a Museum environment or in maintaining historic buildings is a plus.
- This position requires confidentiality, integrity, understanding, and high ethical standards. A willingness to learn is a must.
- Proven ability to manage and deliver complex projects on time and to budget with high quality and widely accepted results. Proven ability to manage complex projects and budgets.
- Proven experience working with executives, management staff, employees, guests, visiting museum professionals/scholars and others with solid problem solving, conflict resolution and planning skills.
- Demonstrated ability to develop and maintain collegial and professional relationships with consultants and co-workers across a variety of departments and areas of expertise with a diverse range of skills and experience.
- Demonstrated superior knowledge of physical plant operation in a dynamic environment is required including a working knowledge of chillers, cooling towers, pumps and automated building management system controls.
- Possess a sensitivity to Museum environments in which the art, architecture and land are inextricably linked.
- Possess strong organizational, interpersonal, finance, communication and planning skills.
- Must exhibit and possess excellent written and verbal communication skills.
- Must have working knowledge of Word, Excel, and basic Internet and email tasks. AutoCAD experience is helpful.
- Some carpentry, electrical and construction skills desired.
- Have general knowledge of all current city, state, and national health and safety regulations relating to building operations or know where to find them.
- Experience with Museums and/or cultural organizations is a plus; non-profit is desirable.
- Must have valid driver’s license as some travel is required.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
- Physical agility and strength required to lift and move up to 50 pounds and ability to tolerate indoor and outdoor working conditions.
Please submit your resume and letter of interest for consideration to Facilitiesposition@eastman.org
George Eastman Museum is an Equal Opportunity Employer.
- Rochester, New York, 14607, United States
- April 25, 2016
- Facilities Manager
- George Eastman Museum
- Over 10 Years