Special Events Coordinator
Special Events Coordinator
The Special Events Coordinator reports to and works with the Director of Audience Engagement on the development and execution of a diverse array of events and programs, including concerts and other live music, art exhibits, author events, cooking demonstrations, festivals and plant and flower shows. This position is responsible for working with all departments in a cooperative and collegial manner to support the event and objectives of the organization. The Coordinator will work with the Director of Audience Engagement on the management of all aspects of events including event research and development, marketing, fundraising, and logistics. He/she will manage events and event logistics, staffing them when necessary; collect post-event evaluation, and consult with staff to continually improve events; manage ticket and art work sales; create and manage budget documents to ensure tracking and expense forecasting for all events; work with development team to manage in-kind support; serve as liaison with Marketing and Public Relations staff for all related event print and electronic collateral and coordinate event collateral production; manage Events intern(s); additional responsibilities as needed and requested. The Coordinator needs to help ensure that each event fits the established branding, messaging, and budget. The Coordinator will communicate event needs to collaborating departments, confirm event details with other staff and outside vendors, performers and the public. On the day of the event, the Special Events Coordinator will assist in set-up, breakdown, and cleanup as needed. Event follow-up will include producing spreadsheets, reports, and statistics for programs and events in an organized and timely manner to evaluate the success of the event in achieving its goals.
The Special Events Coordinator must be able to work both independently and as a member of a larger team, possess strong strategic, organizational skills and communication skills, flexibility, willingness to help out as needed at every level of event management as well as an ability to manage multiple projects. This full-time, non-exempt position requires regular weekend and evening work. Qualifications: Bachelors degree, event planning, hospitality experience or related experience; significant experience with and interest in art and/or music events a plus. Must be able to manage multiple projects at the same time, be organized and detail-oriented with strong computer skills, work as part of a team and enjoy a very fast-paced environment and interact with volunteers in a professional and responsible manner.
Email cover letter and resume to Kathryn Acerbo-Bachmann at email@example.com. Tower Hill values diversity.
June 08, 2016
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