Associate Gift Registrar [Smithsonian Institution, Office of Advancement, Washington, DC]

Description

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution continues a comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and completes its very first Institution-wide fundraising campaign.

Through this national campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Associate Gift Registrar performs a variety of operational activities related to processing and receipting of charitable contributions to the Institution. As part of the Office of Advancement (OA), Gift Registration staff interacts with finance and development staff from 19 museums, 9 research centers and a variety of central administration offices.

This position is part of a team that is responsible for gift registration, recording and tax receipt generation. This position provides gift entry, fulfilling requests for gift documentation, preparing bank deposits, training unit staff, front line support pan- institutionally as it relates to all aspect of gift recording and completing ad hoc projects as assigned by the Gift Registrar.

Requirements

Successful candidates will demonstrate:

• Knowledge of IRS charitable contribution regulations and CASE and NACUBO standards
• Knowledge of donor database software (e.g., Advance, RE or Banner), accounting systems and Microsoft Office (specifically Excel spreadsheets and Word mail merges).
• Experience in gift entry and knowledge of development gift accounting practices and how they relate to financial accounting practices especially in a large, complex, de-centralized non-profit organizations.
• Ability to interact effectively with all types of people, including Smithsonian staff, corporation and foundation executives, volunteers, and influential members of the community.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by August 21, 2016.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

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