The Missouri Historical Society is seeking a Database Administrator.

The Database Administrator provides a broad range of information services in support of development efforts. This position is responsible for the administration and management of the Museum’s Altru database; the oversight of processing and entry of constituent information; interface with finance in accuracy of gifts; the extraction of data; and user support. This position works very closely with the Managing Director of Development.

Responsibilities include, but are not limited to:

Database Administration

  • Develop and maintain policies and procedures to ensure data integrity, ease of use, and accuracy of exported data
  • Research Altru best practices and ensure they are implemented and followed
  • Monitor Altru user community resources to stay up to date with common problems/resolutions and other information
  • Coordinate with vendor and staff on environment upgrades/changes and manage the upgrade or change process with IT
  • Train all users (volunteers and staff) on the fund development software ensuring consistency in data entry
  • Responsible for ensuring that policies and procedures regarding the use of the database are correctly followed, enforcing retraining of staff and volunteers when necessary.
  • Oversee data entry activities to ensure the timely and efficient processing, acknowledgement, and fulfillment of contributions
  • Performs all database administration and supervisory functions, including database maintenance, security, duplicate record merging, clean-up tasks, and quality control audits
  • Works with IT to troubleshoot network and software issues
  • Provide training and technical support to all database users
  • Work with Web Department to integrate Altru with intranet and other resources via API/etc.

Data Output

  • Manage the generation of financial, analytical, and demographic reports, as well as mailing lists, invitation lists, recognition lists, and other data extractions as requested
  • Design and generate customized reporting and set in place automated processes as necessary
  • Collaborates with development staff in prospect research and moves management activities, including the generation of donor profiles and reports on cultivation, solicitation, and stewardship activities


  • Works with Finance to reconcile gifts, provide transaction information and reports, and troubleshoot issues
  • Enter all bequest and stock gifts; maintaining accurate files


  • Create and maintain policies and procedures related to constituent records management, data entry, processing, and gift acceptance
  • Oversee volunteers in database clean-up
  • Assist in the technology purchasing decisions, compiling annual budget, and the negotiation and maintenance of vendor relationships
  • Promote and nurture productive working relationships with staff throughout the Museum
  • All other duties as assigned
Qualification Requirements

  • Minimum Education: Associate’s degree, preferably in computer science, information systems or related field
  • Work experience: 5 or more years of database fund development software administration in a nonprofit setting
  • High-level of proficiency in Raiser’s Edge (or other fund development software), Crystal Reports, Microsoft Excel and other MS Office applications. Experience with Financial Edge desirable. Experience with Crescendo or PG Calc a plus.
  • Excellent computer skills
  • High level of analytical, mathematical, and problem-solving skills
  • Strong interpersonal skills in interacting with staff, volunteers, guests, and donors
  • Demonstrated ability to work independently and as part of a team
  • Ability to manage sensitive and confidential information


Deadline to Apply: Open until filled.

Please submit employment application, letter of interest and resume to:

(Employment application can be found on the company’s main website under the “Jobs” tab.  Please download, save, then complete.)

Candidates may also respond to:

Missouri History Museum-HR P.O. Box 11940  St. Louis, MO 63112-0040

An Equal Opportunity Employer