Facilities Manager [George Eastman Museum, Rochester, NY]


Employment Opportunity

George Eastman Museum

Photography, Cinema, Mansion and Gardens in Rochester, NY


Job Title:             Facilities Manager


Department:        Facilities


Status:                 Full time



To preserve and maintain the physical condition of a Rochester, New York Historic Landmark House and Museum in addition to the public facility buildings and structures on the property in a condition of excellence, cleanliness, and safety, following preservation standards as outlined in the Conservation Policy.  Will participate in the continual development and planning of the conservation restoration maintenance and museum collections.  Is responsible to create a safe and secure physical environment for staff, visitors and the collections.  Will oversee capital improvement and facility projects.



The incumbent in this position will, in collaboration with other staff members, manage a variety of facilities maintenance-related tasks aimed at upholding the appearance, functionality, safety, and long-term preservation of the built environment.  He/She will contribute to creating a positive organizational culture based on mutual respect, a spirt of collegiality, cooperation and an openness to different perspectives.


Maintenance and Operations:

  • Oversees the engineering function to ensure the effective and economical protection of collections, visitors, staff and volunteers, property, physical plant and collaborate with collections staff to maintain and monitor the HVAC systems in order to maintain an environment that supports the conservation of collections.
  • Monitors and oversees general maintenance of structures and systems, including historic buildings; offices and office furniture; mechanical, plumbing, and electrical Systems. Performs routine and emergency maintenance duties.
  • Schedules and supervises consultants and contractors with annual or on-call contracts for the repair and maintenance of the museum facility (plumbing, HVAC, electrical, masonry, roof, etc).
  • Coordinates with Executive Management priorities and schedules significant maintenance and restoration projects.
  • Assists in developing and maintaining a comprehensive maintenance records system.
  • Performs maintenance and operations tasks as required, such as purchasing departmental supplies (tools, light bulbs, appliances, cleaning products, etc).
  • Installs, moves, repairs office furnishings, fixtures, equipment.
  • Assists Collection staff in moving furniture and exhibit pieces.
  • Performs seasonal installation, cleaning, and removal of air conditioning units.
  • Manages trash collection schedule and monitors utility usage and billing.
  • Sets up and breaks down furniture, props, lighting, etc. for events, rentals, and programs, as needed, in coordination with other departments.


  • Supervise, develop and evaluate the facilities’ department employees, including monitoring the cleaning schedule and tasks, purchasing supplies, and coordinating with other departments to achieve clean and presentable public and staff spaces.



  • Oversee management of Museum capital improvement projects including, as appropriate, program writing, coordination of design selection process, bidding/negotiating, and supervising to completion.
  • Participate in the long-range facility planning, along with other staff and Board members, for ongoing investment in facility improvements as well as strategic investment in new facilities projects.
  • Manage the Facilities and Operations budget and work with finance staff on coordination and management of capital and other major facility project budgets.
  • Creates, tracks, and files paperwork and creates reports related to maintenance projects, in accordance with departmental procedures.
  • Reviews and processes invoices for payment of contracted work.
  • Prepares departmental reports as requested by members of Executive management team.
  • Tracks departmental spending and assists Executive Management team in creation of annual budget.






  • Bachelor’s Degree in engineering, construction management or related discipline, or equivalent work experience is required.
  • Minimum of ten (10) years of increasing responsibility in facilities management and maintenance preferably at a museum or historic site is required.



  • Knowledge of basic historic preservation or museum and cultural property best practices is preferred.  Work experience in a Museum environment or in maintaining historic buildings is a plus.
  • This position requires confidentiality, integrity, understanding, and high ethical standards. A willingness to learn is a must.
  • Proven ability to manage and deliver complex projects on time and to budget with high quality and widely accepted results.  Proven ability to manage complex projects and budgets.
  • Proven experience working with executives, management staff, employees, guests, visiting museum professionals/scholars and others with solid problem solving, conflict resolution and planning skills.
  • Demonstrated ability to develop and maintain collegial and professional relationships with consultants and co-workers across a variety of departments and areas of expertise with a diverse range of skills and experience.
  • Demonstrated superior knowledge of physical plant operation in a dynamic environment is required including a working knowledge of chillers, cooling towers, pumps and automated building management system controls.
  • Possess a sensitivity to Museum environments in which the art, architecture and land are inextricably linked.
  • Possess strong organizational, interpersonal, finance, communication and planning skills.
  • Must exhibit and possess excellent written and verbal communication skills.
  • Must have working knowledge of Word, Excel, and basic Internet and email tasks.  AutoCAD experience is helpful.
  • Some carpentry, electrical and construction skills desired.
  • Have general knowledge of all current city, state, and national health and safety regulations relating to building operations or know where to find them.
  • Experience with Museums and/or cultural organizations is a plus; non-profit is desirable.
  • Must have valid driver’s license as some travel is required.



  • Physical agility and strength required to lift and move up to 50 pounds and ability to tolerate indoor and outdoor working conditions.



Please submit your resume and letter of interest for consideration to Facilitiesposition@eastman.org

George Eastman Museum is an Equal Opportunity Employer.

Job Information
  • Rochester, New York, 14607, United States
  • 28209007
  • April 25, 2016
  • Facilities Manager
  • George Eastman Museum
  • Facility/Operations
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • Over 10 Years
  • 0-10%

Museum Coordinator (Director) [Aurora History Museum, Aurora, CO]


The City of Aurora is hiring a Museum Director for their History Museum and Historic Sites.

This position plans, manages, and coordinates all aspects of the Aurora History Museum and Historic Sites operations, programs, and collections including development of community support, fundraising, marketing, and public relations.

  • Provides strategic direction for the Museum, Historic Preservation, and Historic Sites
  • Maintains oversight of Museum and Historic Sites activities, including collections/archives and research, education, exhibits, in-house and outreach public programs, security, administration, facility maintenance, marketing, publicity
  • Recruits, hires, trains, supervises, and evaluates employees and oversees those who carry out the same duties
  • Researches, develops, prepares, executes, manages, and monitors the Museums’ and Historic Sites’ multiple budgets
  • Prepares and analyzes statistical data
  • Raises funds and solicits private, county, state, and federal support
  • Works cooperatively with City departments related to interests of the Museum and Historic Sites
  • Serves as liaison to the Aurora Museum Foundation and Historic Preservation Commission liaison
  • Establishes relationships with public constituencies and presents Museum and Historic Preservation/Sites information
  • Ably represents the museum and the department in public, to include public speaking, giving presentations to community groups, liaison to media, coordinating promotional activities with communications staff, etc.
  • Coordinates with department leadership to integrate strategy and programming with department goals
  • Collaborate with other programs within the Cultural Services division
  • Recommends policies and procedures and provides short and long-term planning
  • Establishes standards and guidelines for operations
  • Maintains active collection acquisition, research, and archival programs
  • Implements City policies, procedures, ordinances, and codes and ensures that applicable federal, state, and local regulations are followed
  • Establishes and delivers community outreach programs including the local school districts
  • Researches, writes, submits and manages grants
  • Performs additional duties as assigned

For more information about the Aurora History Museum please visit: www.AuroraMuseum.org

For more information about the Director’s position and to apply online please visit: http://jobs.auroragov.org/museum-coordinator/job/5929723

**This posting is scheduled to close on Tuesday, May 10th, 2016 at 12:00 noon, however is subject to close at any time without prior notice.  Thank you**


Minimum qualifications:

Education: Master’s degree preferred in history, museum studies or administration.

Experience: At least 5 years of museum administration in a complex museum organization including financial management, public speaking, public appearances, and experience working with citizen boards and commissions. At least 2 years of supervisory experience involving all levels of museum management. An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered.

Knowledge: Knowledge of principles, practices, and techniques of: museum operations and management, physical facility management, historic preservation, historic interpretation, public programming, budget development and oversight, legal requirements of collection acquisition and management, personnel planning and administration.

Job Information
  • Aurora, Colorado, 80012, United States
  • 27578405
  • April 23, 2016
  • Museum Coordinator (Director)
  • Aurora History Museum
  • Directors/Administrators
  • No
  • Full-Time
  • Indefinite
  • Master’s Degree
  • 5-7 Years
  • None
  • $43,076.00 – $71,076.00 (Yearly Salary)

Graduate Assistant, Museum Services [Sandoz Center, Chadron, NE]


RESPONSIBILITIES: Responsibilities include but are not limited to:

? Assisting with exhibition design and installation, including condition

reporting and packing

? Assisting with the logistics and coordination of Center activities and events,

including History Day

? Conducting research for the Center’s exhibits

? Assisting on and off-site patrons with research requests

? Supporting the faculty of the Museum Studies program, including class

preparation and delivering course content

? Opening and preparing the Center for daily activities

? Supervision of undergraduate students

? Assisting with gift shop operations

? Other duties as assigned


STARTING DATE: August 19, 2016


? Completed Bachelor’s degree

? Conditionally accepted or accepted application to CSC graduate program

? Successful background records check

? Work on the Chadron State College campus

? Excellent written and verbal communication skills

? Ability to work independently and exercise initiative, discretion and


? Ability to work collegially and effectively with others including faculty, staff,

CSC students, K-8 students, teachers, donors and the general public

? Knowledge of basic computing and software in the Microsoft Office Suite

? Proficient organizational skills with ability to work on more than one project

at a time


? Experience working with fine art

? Supervisory experience

? Undergraduate major/minor in Social Science with preference given to

Museum Studies

? Public speaking/presentation experience

? Demonstrated historical research skills

? Collections and/or archival processing experience

? Excellent organizational and time management skills

Job Information
  • Chadron, Nebraska, 69337, United States
  • 28155507
  • April 22, 2016
  • Graduate Assistant – Museum Services – Sandoz Center
  • Chadron State College
  • Internships/Fellowships
  • No
  • Part-Time
  • 1-2 Years
  • BA/BS/Undergraduate
  • 0-1 Year
  • None

Public Relations & Marketing Coordinator [International Spy Museum, Washington, DC]



Title:                Public Relations & Marketing Coordinator

Reports To:     Communications Director

Department:  Communications

Status:             Exempt


Implements the public relations plan that positions and promotes the International Spy Museum. Obtains maximum media exposure for the Museum through informing and responding to the media.  Contributes to establishing and expanding the Museum’s reputation as the premiere spokes “place” for the history of espionage and for providing a world-resource for historic, current, and late breaking espionage information.


Essential Responsibilities

Serves as the International Spy Museum’s liaison with members of the local, national and international press, other media and specialty contacts/affinity groups.  Responds promptly to media requests for information and images.Maximizes the International Spy Museum’s press and media coverage.

Develops targeted media plan to support Museum goals including attendance, quarterly public programing promotion, and Spy Museum Store sales.

Researches and writes press materials including media alerts, press releases, fact sheets, background papers, and pitch letters according to approved media plan. Distributes approved press materials to meet lead times required by various media and/or in-house calendar deadlines.

Coordinates on-site filming, photography, radio and television broadcasts, and accompanies visiting media throughout the Museum. Arranges interviews with appropriate staff or board members to speak on behalf of the Museum.

Develops, maintains, updates, and ensures accuracy of the media contact database and PR image library.

Manages the Press Room of the International Spy Museum website,spymuseum.org, updating content to maximize press usability.

Maintains comprehensive records of media coverage and recordings of prominent television and radio coverage. Prepares and presents reports on media coverage.

Supports Program outreach including special cultivation of niche audiences.

Assists in the preparation of award entries, assembling images, researching media coverage to ensure on-time delivery of submissions.

Assists in preparing mailings, press kits and other marketing materials.

Contributes to the Communications department’s efforts to build attendance and revenues.

Such other tasks as from time to time are assigned.

Skills and Attributes

Strong verbal and written communication skills

Excellent grammar and proofreading skills

Meticulous follow-up and attention to detail/strong organizational skills

Ability to work collaboratively with others/strong sense of teamwork

Ability to multi-task

Ability to influence and persuade

Good judgement and decisiveness

Working knowledge of Adobe Creative Suite a plus

Website CMS experience a plus

Job Information
  • Washington, Dist. Columbia, 20004, United States
  • 28155127
  • April 22, 2016
  • PR Coordinator
  • International Spy Museum
  • Public Relations/Marketing
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 2-3 Years
  • 0-10%
  • $40,000.00 – $50,000.00 (Yearly Salary)

Project Manager [Roto, Dublin, OH]


Roto is a full-service design and production firm specializing in first-hand experiences for museums and entertainment venues. With an award-winning design team and our own in-house exhibit engineering group, our work includes interactive gadgets, immersive themed environments, content-rich interpretive exhibits, and dramatic story-driven attractions.  We are currently searching for a Project Manager to join our team.

The Project Manager is responsible for leading projects and major project components from design through the fabrication and installation process. This includes, but is not limited to:

  • internal labor, budget, and schedule management
  • client relations
  • creative development
  • subcontractor management
  • material and equipment sourcing
  • GC and architect coordination

Project Managers run the overall project schedule, budget, and internal team while collaborating with developers, designers, engineers, and builders across the full range of exhibit project activities -from exhibit concept through production and installation.


This position is best suited for an individual with several years of experience managing complex projects on tight deadlines. Must be organized, flexible and adaptable. Strong communication skills are essential.

Roto offers a competitive compensation & benefits package.  For consideration, please send cover letter and resume to HR@roto.com. The subject line of the email should read: “Project Manager.”

Learn more about Roto by visiting our website: www.roto.com

Job Information
  • Dublin, Ohio, 43017, United States
  • 28155080
  • April 22, 2016
  • Project Manager
  • Roto
  • Exhibitions
  • No
  • Full-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 1-2 Years
  • 10-25%