Initial Schedule:
Arrival:
Formal sessions will begin on July 24, in order to accommodate the wide range of travel schedules. Resident participants should plan on arriving during the day on July 23. We plan to have rooms available for that evening. If you think you will require accommodations for the night of July 22, we may be able to make a few special arrangements on an ad hoc basis, but we may ask you to pay out of pocket for the extra night.
Departure:
All formal sessions will conclude by the end of the day on August 10. Participants may meet for informal wrap-up over breakfast/brunch on August 11. The dorms close on August 11, so there will be no on campus accommodation that night.
We are planning a farewell dinner for the evening of August 9.
Travel:
The Tufts Travel Portal has links to sites and resources for travel to campus. This includes campus maps, info on public transportation, directions, etc.
Medford is just outside of Boston. Logan International Airport is the best option and public transportation (train and bus) connects you to campus from Logan. A taxi ride from the airport to campus should be $30-$40.
Airfare Bookings:
In early April, assistance will be available for booking airline reservations, with priority for non-US-based participants in order to allow for the restriction noted below.
Please note that non-US-based participants must use a US-flagged airline for any leg of the trip which arrives in or departs from the US. There are no exceptions. If the airline has a code sharing agreement, the tickets should be issued by the US carrier. If you do not use a US-based airline, we cannot reimburse you. (For travel within Europe, from Berlin to London, for example, you are not expected to use a US airline.)
Reimbursement:
You will receive guidance on the maximum transportation reimbursement allowance. We would like to cover the expense of every participant’s primary travel to and from Tufts, but this may not be possible in every case. The maximum transportation allowance is in place in order to allow us to plan other aspects of the institute and give participants a basis on which to make travel decisions well in advance. As we approach the start date of the workshop, we may be able to offer funds above the initially agreed upon allowance.
This allowance applies only to your primary means to travel to Tufts (airfare, train, or auto). If your primary means of transport is less than the reimbursement allowance, we will not be able to issue you the difference. At this writing we do not plan on reimbursing other expenses: incidental travel on subway or taxi, or meals during travel to and from Tufts. We are doing this to simplify the reimbursement process and allow for as many participants as possible. If it becomes possible to reimburse other expenses, we will inform you and make recommendations on requisite documentation.
In all cases, reimbursement is dependent upon the participant providing adequate documentation: eTicket or paper tickets with boarding passes or comparable supporting documentation with proof of payment.
Accommodations:
All resident attendees will have a single, private, air conditioned room furnished with a twin bed, bureaus, desks, chairs, and a closet. Each room is supplied with linens, pillows, blankets, towels, soap and a guest guide for answers to any questions about Tufts facilities and services. Lockable shared bathrooms are located along the hallway.
Each residential hall is equipped with laundry facilities, vending machines and various recreational options (pool tables, ping pong tables, video games, etc.). All of our residential halls are staffed 24 hours a day by a member of the conference staff to insure your convenience and security. Our hospitality/security desk offers message and fax services, sells various snacks and other lodging essentials, and can make suggestions on area restaurants and attractions.
Note: There are no cooking facilities available to participants.
You will have access to the Tufts wireless network during the institute. Participants should bring their own laptop computer.
You will also have access to the Tisch Library (borrowing is restricted, but you have access to all materials as well as private study space) and recreational facilities. Fitness center, gymnasium, indoor pool, indoor track, tennis, squash and racquetball courts, sauna, basketball and softball are available. There is no additional charge for use of these facilities.
Updates