Author: Andrea E. Woodberry (Page 3 of 23)

Executive Assistant to the Director

The Executive Assistant (EA) to the Director provides administrative and project-based support to deCordova’s Executive Director and Board as well as donor relations and event support for the Director’s office. The EA plans, organizes, and directs the day-to-day administrative operations of the Director’s office and is responsible for the coordination and planning of the Director’s schedule and travel as well as of key projects as requested by the Director. Project may include but are not limited to coordinating exclusive member trips, participating in strategic planning committee activities and conducting research. The EA provides administrative support for deCordova’s 25-member Board of Trustees, Overseers, and various Museum Committees, and provides operational support for fundraising efforts and events.  In addition, the EA is responsible for general office management for deCordova’s administrative functions.

Qualifications include a bachelor’s degree or equivalent experience and a minimum of 2 years of experience providing comprehensive administrative support to a manager, administrator or executive officer preferably for a non-profit organization.  Candidates must also have the demonstrated ability to independently manage complex projects, schedules, day-to-day workload and competing priorities under pressure and in a detailed manner.  Strong analytical, problem solving, time management and writing skills including accurate proofreading are essential.  Excellent interpersonal skills including the demonstrated ability to represent an organization, both internally and externally, with the highest level of integrity, professionalism, confidentiality and diplomacy is also required.  Must also possess a demonstrated high-level of proficiency utilizing Microsoft Word, Excel, Power Point and Gmail.

This is a full-time, benefits eligible position that regularly requires evening and early morning hours along with occasional weekend hours in support of meetings and events. Available benefits include health, dental, long-term disability, and life insurance coverage as well as a generous amount of paid time off.

Interested candidates should submit an application to sgiebutowski@decordova.org. Please include a resume and cover letter.

Title: Manager of Education & Public Engagement

Department: Education

Date Prepared: October 2017

Reports to: Executive Director

FSLA Status: Exempt

General Summary

Creativity, passion and clarity of mission are key. Plans and develops policies, priorities, and philosophy for the education division. Supervises public programs, school tour program, outreach activities, docent program, educational media services and student exhibition gallery. Collaborates with Curatorial Department to produce content for permanent collection and special exhibitions. Oversees Visitor Services functions and sales.

Duties and Responsibilities—Essential Functions

• Directs the overall interpretive and educational efforts of the Museum.
• Supervises school, family, adult and teacher programs.
• Directs long-range planning for the evaluation of exhibitions and public programs.
• Develops collaborative programs with area residents, organizations, cultural and educational institutions.
• Outreach to engage public with all educational initiatives
• Researches the collection and special exhibitions to develop lectures, courses and public presentations.
• Serves as staff liaison and advisor to the Docent Council and is responsible for leadership, docent recruitment, training, retention, continuing education, and publication and recognition activities.
• Represents the Museum at local, regional and national conferences and events.
• Supervises full and part-time staff in Education Department as well as interns and volunteers.
• Prepares/oversees weekly, quarterly and annual statistical reports, annual budgets, long-range plans, grant narratives and grant reports.
• Other duties as required by the Executive Director.

MINIMUM QUALIFICATIONS FOR CONSIDERATION

Education: MA degree in art history, art education or museum education, or BA degree with exceptional level of work experience.

Professional Experience: Five to seven years’ experience in art or museum education and staff and volunteer management.

Knowledge/Skills/Abilities: Knowledge of educational theory and curriculum design including arts-integrated interdisciplinary lesson development, best practices in museum teaching, and museum learning trends. Excellent writing and oral communication skills. Outgoing, creative, self-motivated, and well organized. Strong leadership, management, and mentoring skills. Supervisory and interpersonal skills to work with staff, docents, trustees, artists, area faculty, guest curators, community leaders and school administration. Bilingual a plus. Knowledge of Microsoft Windows and MS Word, Excel and DonorPerfect. Must be able to lift 25lbs.

DESIRABLE QUALIFICATIONS/ATTRIBUTES—Non-essential Functions

Desirable functions: Experience as a volunteer.

Additional Education, Certification or Professional Designations: Museum Education

Working Conditions: Normal office environment. Local and some statewide and out of state travel. Some evenings and weekends required.

Supervisory responsibilities: Supervises full and part-time employees as well as interns and volunteers.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Mission:

The primary mission of the John F. Kennedy Library Foundation is to support the work of the John F. Kennedy Presidential Library and Museum whose core function is to collect, preserve, and make available for research the documents, audiovisual material and memorabilia of President Kennedy, his family, and his contemporaries.

The Foundation, representing a wide variety of constituencies within the general public, works closely with the National Archives and Records Administration to develop programs that advance the study and understanding of President Kennedy’s life and the times in which he lived; and that promote a greater appreciation of America’s political and cultural heritage, the process of governing, and the importance of public service.

In addition to its support of the Kennedy Library, the Kennedy Library Foundation directly sponsors programs and activities that help people understand the major challenges facing democracy today; that inspire current and future generations to political participation and public service; and that promote debate and discussion of issues at the heart of contemporary democracy that relate to the legacy of President John F. Kennedy.

Today, the Kennedy Library in Boston is one of the most visited of the 13 presidential libraries in America. Over 220,000 people from around the globe visit the museum each year, including serving over 70,000 students annually through a host of free educational programs.

Job Description:

The Foundation is seeking a Development Database and Research Associate to manage the Development department’s database, ensure accuracy of digital records, and generate comprehensive analytical reports and prospect briefings.

Database and Reporting

• Maintain development database at the highest level of accuracy by entering data, performing data conversions, global updates, and software upgrades

• Support development operations by producing queries and reports from Raiser’s Edge database, including mailing lists, event invitation lists, and gift reports

• Work with development staff to produce in-depth fund analytics for reporting purposes

Prospect Research

• Generate and maintain prospect reports, including contact information, action items, notes, and oral and written correspondence

• Assist in prospect research by creating timely and accurate briefs for calls, meetings, and events

• Work closely with the Executive Assistant to provide timely research reports and prospect briefings for Executive Director’s donor and prospect meetings

• Assist Grant Writer with research tasks

• Perform other research requests as needed

• Other office duties as assigned

Requirements:

• Bachelor’s degree required

• 1-2 years of experience working in database management, development, or nonprofit organizations

• General knowledge of fundraising practices required

• Effective oral and written communication skills

• Aptitude for and interest in understanding relational databases and web software systems – experience with Raiser’s Edge preferred

• Must have strong computer skills in the areas of database management, word processing, and spreadsheets

• Strong analytic skills and attention to detail

• Ability to work in a fast-paced environment and successfully manage competing deadlines

• Available to work occasional night and weekend events (including the Kennedy Library Foundation’s Annual Gala, the May Dinner)

The John F. Kennedy Library Foundation is a non-profit organization that seeks to promote a greater appreciation and understanding of American politics, history and culture, the process of governing and the importance of public service. We seek a responsible, resourceful, and energetic individual who shares a commitment to promoting President Kennedy’s legacy and the ideals of education and public service that he championed, and who enjoys working as part of a dedicated and strong team.

The Kennedy Library Foundation is an EOE/employer, offering excellent benefits and a competitive salary commensurate with experience.

To apply, please email (hr@jfklfoundation.org) a cover letter, resume and references to: Sarina Sadana Manager of Development Events and Operations

Please use the subject line “Development Database and Research Associate Application.”

No phone calls, please.

Mission

The primary mission of the John F. Kennedy Library Foundation is to support the work of the John F. Kennedy Presidential Library and Museum whose core function is to collect, preserve, and make available for research the documents, audiovisual material and memorabilia of President Kennedy, his family, and his contemporaries.

The Foundation, representing a wide variety of constituencies within the general public, works closely with the National Archives and Records Administration to develop programs that advance the study and understanding of President Kennedy’s life and the times in which he lived; and that promote a greater appreciation of America’s political and cultural heritage, the process of governing, and the importance of public service.

In addition to its support of the Kennedy Library, the Kennedy Library Foundation directly sponsors programs and activities that help people understand the major challenges facing democracy today; that inspire current and future generations to political participation and public service; and that promote debate and discussion of issues at the heart of contemporary democracy that relate to the legacy of President John F. Kennedy.

Today, the Kennedy Library in Boston is one of the most visited of the 13 presidential libraries in America. Over 225,000 people from around the globe visit the museum each year, including serving over 70,000 students annually through a host of free educational programs. We also reach over 7 million people annually through our website.

Job Description:

The JFK Library Foundation is seeking a highly motivated development professional to assume a leadership role in expanding private philanthropic support for the Kennedy Library Foundation. With a primary focus on the Foundation’s Annual Fund, Membership and Planned Giving programs, the Director of Individual Giving will be responsible to significantly grow the organization’s annual giving efforts by developing a long term strategy to ensure donors are closely stewarded and presented with opportunities to increase their level of annual support all while enjoying a close relationship to the John F. Kennedy Library Foundation.

He/She will report to the Vice President of Development and be responsible to develop strategy and manage fundraising efforts with individual donors from the $1,000 to $25,000 level. In addition to cultivating their own donor portfolio, the Director of Individual Giving will be capable of providing oversight and management of 2-3 key development staff responsible for the day to day operations of the Foundation’s Annual Fund, Membership and Planned Giving solicitations.

The Director of Individual Giving will work to further cultivate the Foundation’s existing pool of long term and loyal donors and also devote time to identifying and meeting new prospects for all of the organization’s individual giving programs. He/She will be joining a team of hard working and dedicated professionals committed to advancing the Foundation’s fundraising efforts. The position will require a considerable time outside the office meeting with existing donors and new prospects as an energetic, creative, and persuasive front-line member of the Foundation’s development department.

He/She will be responsible to work with the Vice President of Development to set strategy and executing fundraising plans for sustaining and growing the number of annual donors, the size of individual donations, and the conversion of identified annual donors to major gift and leadership donors. In addition, the Director will be responsible to revitalize the JFK Library’s planned giving vehicle, The Victura Society. The Director will also support major giving efforts of the Vice President of Development and the Executive Director, as well as members of the Board, and assist in the Foundation’s annual fundraising gala the May Dinner.

The Director of Individual Giving will:

• Personally manage a gift portfolio of 100+ individual donors.
• Be responsible for growing unrestricted gifts for Foundation’s Annual Fund.
• Participate in the creation of key fundraising messaging in the Foundation’s annual appeals and membership programs online as well as in direct mail solicitations.
• Supervise staff to ensure that their individual successes will help the Foundation’s quarterly and annual revenue goals.
• Coordinate events with the Manager of Development Events and Operations to ensure an exceptional donor experience, with a focus on cultivation and stewardship; conceptualize and implement small donor cultivation events where appropriate.
• Oversee development operations for the Foundation’s Annual Fund, Membership and Planned Giving programs including gift receipt, tracking, and acknowledgement processes.
• Attend all key events where donor population is present.
• Work with the Manager of Development Operations and Special Events in enhancing donor recognition in all communication strategies;
• Maintain accurate and complete records of donor communications; Prepare regular reports on all appeal activities;
• Develop annual budgets for the Annual Fund, Membership and Planned Giving programs.
• Monitor revenue and expenses related to Individual Giving on a quarterly basis, as requested by the VP.
• Help develop new strategies and protocols for planned giving, through the Victura Society, which will re-engage current donors and attract new bequests.

Requirements:

• Bachelor’s degree and 5+ years of fundraising experience, with demonstrated success in major gift fundraising and managing staff and volunteers.
• Superior interpersonal, written and verbal communication skills.
• Outgoing personality and ability to initiate and enjoy direct communication with donors and potential donors; customer-service orientation;
• Highly motivated and energetic, ability to show initiative and work independently;
• Outstanding interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff;
• Organizational and managerial abilities, with ability to prioritize and manage multiple priorities.
• Travel, evening and weekend work required.
• Working knowledge of Raiser’s Edge or similar donor database program.
• Familiarity with Planned Giving programs.

The John F. Kennedy Library Foundation is a non-profit organization that seeks to promote a greater appreciation and understanding of American politics, history and culture, the process of governing and the importance of public service. We seek a responsible, resourceful, and energetic individual who shares a commitment to promoting President Kennedy’s legacy and the ideals of education and public service that he championed, and who enjoys working as part of a dedicated and strong team.

To apply, please email cover letter, resume and references to Maura Hammer at HR@jfklfoundation.org. Please use the subject line “Director of Individual Giving.”

No phone calls, please.

Mission:

The primary mission of the John F. Kennedy Library Foundation is to support the work of the John F. Kennedy Presidential Library and Museum whose core function is to collect, preserve, and make available for research the documents, audiovisual material and memorabilia of President Kennedy, his family, and his contemporaries.

The Foundation, representing a wide variety of constituencies within the general public, works closely with the National Archives and Records Administration to develop programs that advance the study and understanding of President Kennedy’s life and the times in which he lived; and that promote a greater appreciation of America’s political and cultural heritage, the process of governing, and the importance of public service.

In addition to its support of the Kennedy Library, the Kennedy Library Foundation directly sponsors programs and activities that help people understand the major challenges facing democracy today; that inspire current and future generations to political participation and public service; and that promote debate and discussion of issues at the heart of contemporary democracy that relate to the legacy of President John F. Kennedy.

Today, the Kennedy Library in Boston is one of the most visited of the 13 presidential libraries in America. Over 200,000 people from around the globe visit the museum each year, including serving over 30,000 students annually through a host of free educational programs.

Job Description:

The Foundation is seeking a highly motivated assistant to support the day-to-day administrative and projects of the three Senior Staff members at the Foundation. The Foundation always has a variety of projects to handle in many areas, which keeps the work fast paced and ever changing. Responsibilities may include:

• General administrative duties, which may include making travel arrangements for staff and program participants, preparing expense reports and gathering invoices, failing, meeting preparation and event arrangements
• Preparing reports and gathering statistical data
• Completing research on a variety of topics
• Assistance with maintaining Foundation permanent records
• Assistance with the administration of Human Resources
• Assistance with the coordination and orchestration of the Awards programs
• Assistance with the preparation of materials for Board Committee and Committee meetings (i.e. finance, audit, investment, technology, programs)
• Assist with the management of benchmarks established
• Ensure high-quality and timely production of all project deliverables
• Coordination of projects including research, writing, events planning, meeting planning, and follow-up as needed
• Manage deliverables and timeline with internal and external stakeholders
• Assist in the definition of project scope and objections
• Develop a detailed plan to monitor and track progress
• Manage change to project scope, schedule and costs effectively
• Assisting with implementation of various projects
• Assisting with the planning of events related to JFK’s Centennial in 2017
• Support with Development activities as needed

This position will be exposed to business issues, project management, and general office administration. The ideal candidate will have a desire to develop their administrative, analytical and operational skills.

Qualifications:

• Interest in the Nonprofit sector
• Excellent written, verbal and interpersonal communications skills
• Work experience demonstrating the ability to exercise a high degree of discretion
• Ability to prioritize, meet tight deadlines, and effectively handle changing priorities
• Highly organized and ability in managing multiple work assignments simultaneously
• Ability to work both independently, with guidance and direction from manager, or as part of a team as the situation requires
• Experience tracking project budgets and schedules
• Available for certain events on nights and weekends
• Computer proficiency and advanced skills in the use of Microsoft Office Suite (MS Word, PowerPoint, and Excel), Blackbaud (optional), Google, Adobe Acrobat Professional and other applications

Education Requirements:

• Bachelor’s Degree
• Minimum of 5 years’ previous experience as an Administrative Assistant, Project Management Assistant or transferable skills

The John F. Kennedy Library Foundation is an equal opportunity employer. Compensation for this position is dependent upon experience. Interested and qualified candidates are asked to send a cover letter and resume, and salary requirements to:

Doris Drummond
Chief Financial Officer
John F. Kennedy Library Foundation
E-mail: HR@jfklfoundation.org