This Development Assistant role at the Philadelphia Museum of Art supports the Deputy Director of Development who oversees Annual Giving, Major and Principal Gifts, Planned Giving, and Gifts of Works of Art. The Development Assistant also provides support for specific fundraising initiatives and projects aligned with the above areas and is responsible for various office-wide administrative duties, including mail pick-up and drop-off, general phone line coverage, and event preparation and staffing.
Responsibilities include supporting the Deputy Director in maintaining electronic and paper files, answering phones, scheduling meetings, and updating calendar, as well as tracking budgets for corresponding charge lines, preparing and distributing contact reports, and may assist in planning, coordinating and execution of meetings, including recording minutes and distributing and completing follow-up tasks. This position will draft and/or directly distribute a variety of correspondence to constituents, including acknowledgement and solicitation letters to donors and prospects. It will also maintain and utilize donor/prospect information in the Raiser’s Edge database, entering past and future actions, event attendance, contact reports, ensuring that all relevant information is stored in Raiser’s Edge or an approved alternative, and running reports and exporting data for use by the various program areas. The Development Assistant supports specific fundraising initiatives and projects as assigned, maintaining spreadsheets, running reports from the Raiser’s Edge database, entering information or actions in same, and monitoring fulfillment of donor-related assignments by colleagues as needed. They also will conduct general background research on donors, prospects, artists and others as requested and assist in organizing and implementing special events as needed.
Qualifications include a demonstrated ability to interact effectively with donors, volunteers, and staff at the highest level. A Bachelor’s Degree is required and two to three years of professional Development experience is preferred. This position requires exceptional writing and oral communication skills, strong organizational skills, attention to detail, and the ability to be flexible and creative. Discretion in handling confidential donor information is essential. Computer proficiency including Microsoft Word, Microsoft Office, and Excel is required and working knowledge of Raiser’s Edge is highly desirable.
Application Instructions: • Apply via Museum’s website: http://www.philamuseum.org/jobs/ • Create a single document that contains a cover letter and resume to be uploaded with your application. • Candidates without a social security number should decline the background check section. This does not impact the status of your application.
Posted: 10/04/2012 Expires: 11/03/2012