Mission: Supports Museum mission through all aspects of registration, collections care, department, budget development, exhibition coordination
The Office of the Registrar implements Museum policies and procedures encompassing acquisitions, loans, exhibitions, deaccessions, storage, packing and shipping, security of artwork in transit, fine art insurance administration, and risk management.
The Registrar is responsible for managing and tracking Museum collections and for coordinating and managing all phases of the assembly and dispersal of four to five major domestic and international exhibitions a year as well, as exhibitions traveling to other venues from the Museum in consultation with Head, Exhibit Design and Registration.
- Manage collections database
- Manage Museum collections according to standards set by the Registrars Committee of the American Alliance of Museums
- Administer all in-coming and out-going loans, coordinate and manage in-coming and out-going exhibitions
- Assist the Head, Exhibit Design & Registration in all exhibition matters, maintain and communicate exhibition timelines as requested
Registration responsibilities and duties include the follow but are not limited to:
• Ensure compliance with established insurance regulations and/or protocol in the movement, packing, and shipping of objects
• Provide oversight of the registration process for new acquisitions to the collection including gifts, purchases, and bequests
• Oversee rights and reproductions for collections and exhibitions, and process photo requests of collection, in consultation with Curator of Collections and Head, Exhibit Design and Registration
• Provide direct oversight in the handling, packing, movement, and inspection of all objects entering or leaving the Museum
•Periodically review and recommend changes to registration systems in collaboration with the Curator of Collections
• Arrange for insurance coverage of objects on loan or special exhibitions, or recommend insurance coverage on parts of or entire collection
• Correspond with artists, collectors and/or institutions for loans and for shipping arrangements
• Prepare loan agreements with artists, collectors and/or institutions, which are in compliance with internal procedures or protocol
• As needed, identify and engage outside vendors for conservation, shipping, and/or insurance services
• Assist in the installation of exhibits
- Create and maintain collection records, to include, but not limited to, accession and deaccession forms, deeds of gifts, recommendations, artist files, exhibition files, extended loan files, conservation records, and disaster preparedness plan
- Monitor condition of collection and loan objects, and manage conservation treatments
- Conduct regular inventories according to the Collections Management Policy
- Maintain collection files and information for collection objects
- Develop, update, and implement all collection management policies and collection related forms, including oversight of the collections database
- Collaborate with development of the curatorial budgets
- Oversee in-coming and out-going loans, processing loan forms, receipts and request forms, acting as liaison with borrower/lender, completing condition reports, and arranging, coordinating, and/or providing transportation for all art objects
- Coordinate in-coming and out-going exhibitions, providing proper handling, packing, crating, transport, insurance, and installation of exhibitions
- Administer, risk management procedures including fine arts insurance, import/export, preparation of standard facilities report, and evaluation of loan agreements and exhibition contracts
- Ability to multi-task and work in a fast-paced environment
- Excellent organizational skills, detail oriented
- Strong interpersonal and communication skills (written and oral)
- Excellent computer skills
REQUIRED EXPERIENCE AND EDUCATION
Must have BFA or BA or related field, plus five (5) years of direct/ hands-on museum experience working with exhibitions, loans, and maintenance and storage of collections.
Must also have experience with scheduling and supervising packing, shipping, conditions reporting and object movement. Must have knowledge of current legal and ethical
standards of transactions with museums.
Americans with Disability Specifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must have the ability to physically move, carry and/or maneuver objects weighing up to 30 lbs. Ability to reach and retrieve over-head objects weighting up to 25 lbs. Ability to work in a dusty and noisy environment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.