Posted July 1, 2014

The Collections Manager works closely with the AAOA Conservator and the Administrator to oversee and handle all activities in the galleries and storerooms, in addition to planning, managing and scheduling the work of the department technician.

Primary Responsibilities and Duties:

Organize and manage movement of objects within and in between galleries, storerooms and other museum departments
Organize and undertake a regular and ongoing schedule for gallery maintenance and cleaning of art objects on open display and in closed cases.
Monitor the climate of the galleries/storerooms and work with conservators/scientists/engineers to maintain optimum conditions
Coordinate with conservators for the care for objects in the storerooms and conduct regular condition checks of all work on display in the galleries
Organize, and supervise the maintenance of mounts, bases, and other installation equipment, in addition to occasionally manufacturing simple mounts
Coordinate with curators, conservators and special events personnel in the safeguarding of art during departmental or museum special events in the AAOA galleries
Coordinate with curators and conservators to provide access to the collection for scholarly study purposes
Supervise the technician in the ongoing task of gallery cleanliness and maintenance, and during exhibition and gallery installations
Oversee a regular inventory check of AAOA’s holdings with Registrar and Director’s Office.
Coordinate with the Departmental Administrator in the supervision of the collections management assistant’s work maintaining and updating departmental records in the TMS database, conducting ongoing inventory and maintaining gallery labels.
Prepare MMA loan documents and coordinate with curators, registrars, conservators and administration to identify special requirements for travel and handling
Maintain the storage and inventory of installation-, collection’s emergency-, and cleaning materials for the department
Coordinates with the departmental administrator the maintenance of departmental files for all permanent and temporary exhibitions, collection care, education, photography, and loans
Other related duties
Job Requirements
Requirements and Qualifications:

Experience and Skills:

Excellent organizational, management, and communication skills
Ability to prioritize and multitask
Formal or on-the-job training and experience in handling, storing and moving 3-dimensional works of art
Ability to create supports and containers for 3-dimensional works of art for loan, storage and display
Knowledge of agents of deterioration and the museum environment
Excellent computer skills, including TMS
Knowledge and Education:

B.A. degree required; M.A. degree preferred (specialization in museum studies/collection care)
Please send cover letter, resume, and salary history to with the position title in the subject line.


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