Apply by November 14, 2014

Responsible for accounts payable, account reconciliations, and other accounting, administrative, and financial support as needed.

Responsibilities:

Accounts Payable
• Open, sort and distribute incoming invoices to approving authorities
• Enter approved and coded invoices into Financial Edge accounting system
• Process the weekly check run, match to invoices and submit to authorized signers
• Mail checks and file documents in vendor files
• Research invoice issues from vendors and internal departments
• Prepare Accounts Payable aging report reconciliation for review by the Controller and auditors
• Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation
• Process domestic and international wire payments and ensure their delivery
• Prepare Form 1099 reports annually

Cash Handling
• Responsible for weekly cash orders and change deposits for the Admissions Department, Museum Store, and Finance
• Create weekly journal entry to record all cash handling transactions
• Participate in quarterly cash counts for Admissions and Museum Store

Financial Analysis
• Oversee corporate credit card accounts, collecting expense reports with receipts
• Monitor employee advances, reimbursements, and offsets
• Analyze and reconcile suspense accounts, prepaid expense balances, payables, and accrued expenses as assigned
• Journalize departmental expense allocations for postage, courier, cab service, and miscellaneous shared accounts
• Manage various projects and assignments as directed, including monthly financial reporting, annual audits, and annual tax/statutory filings

Administrative Support
• Assist in maintaining office supplies and coding invoices for office supplies
• Maintain postage machines; refill postage funds and assist in troubleshooting
• Assist in maintaining FedEx and UPS supplies
• Provide administrative support to CFO, Controller, and Accountant, as needed
• Assist the finance office with other tasks and projects, as needed

Qualifications:
• Accounting education or equivalent experience (minimum Associates degree preferred but not required)
• Intermediate knowledge of Excel
• Familiarity with accounting principles and accounting software
• High degree of integrity, and discretion with confidential information
• Strong organizational skills and attention to detail
• Strong communication and customer service skills
• Ability to work as a team player
How To Apply:

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system, this is our preferred application method: https://isgm.applicantpro.com/jobs/139908.html. Both a cover letter and resume are required.

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. The Museum is proud to embrace the goals of Commonwealth Compact (http://www.umb.edu/commonwealth_compact/about) and pledges to measure its progress toward those goals over time, using the Commonwealth Compact benchmarks.

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

Apply by:
November 14, 2014