Registrar [Perez Art Museum, Miami, FL]

Description

The Registrar is responsible for all aspects of the care and management of
works of art owned by or on loan to the Pérez Art Museum Miami. S/He prepares and maintains
records of the history, provenance, status, condition, location, and insurance of each object in the
collection or on exhibition. S/He creates, organizes, and maintains contractual forms, legal
documents, computer files, and retrieval systems associated with accessioning and deaccessioning,
packing, shipping, inventory audits, insurance, copyright, photographic documentation, conservation,
and storage of art objects owned by or on loan to the museum. S/He works closely with the
curatorial staff on planning and budgeting exhibitions and closely with the Chief Preparator on the
installation of all art at the institution. The Registrar will manage a staff of two Assistant Registrars.

• Maintains records of accession, condition, and location of objects in museum collection, andoversees movement, packing, and shipping of objects to conform to insurance regulations.
• Observes unpacking of objects acquired by museum through gift, purchase, or loan to determine that damage or deterioration to objects has not occurred.
• Registers and assigns accession and catalog numbers to all objects in collection, according to established registration system.
• Oversees handling, packing, movement, and inspection of all objects entering or leaving establishment, including traveling exhibits, and confers with other personnel to develop and initiate most practical methods of packing and shipping fragile or valuable objects.
• Maintains records of storage, exhibit, and loan locations of all objects in collection for use of establishment personnel, insurance representatives, and other persons utilizing facilities.
• Coordinates transportation, customs, and insurance arrangements with shippers, customs agents, lenders, and galleries for incoming loans.
• Determines the crating and packing requirements and schedules for shipping and receiving art objects. Advises and procures cost estimates for same.
• Arranges for insurance of objects on loan or special exhibition, or recommends insurance coverage on parts of or entire collection.
• Monitoring of environmental conditions in all museum spaces and corresponding with Facilities concerning problems and/or cleaning needs.
• Responsible for obtaining rights and reproduction for images used in catalogues and press. Knowledge of copyright and fair use issues a must.
• Works closely with Collections and Exhibitions Manager, Chief Preparator, and prep crew on installation of all art in the museum.
• Available to work a flexible schedule that may include evening and weekend assignments as needed.

Requirements

Qualifications:
Bachelor’s degree in art history, studio art, or a related field
A minimum 7 years of art museum registration experience
A demonstrated ability to manage complex projects and coordinate multiple projects
simultaneously
Experience working directly with contemporary artists and familiarity with contemporary art
practices, as well as modern historical works
Excellent computer skills and proficiency with electronic media
Excellent organizational and problem solving abilities
Excellent communication and writing skills
Excellent interpersonal skills
Attentiveness to detail with special attention to accuracy
Confidentiality, discretion, and flexibility
Foreign languages a plus