Donor Circles and Annual Fund Manager [Bay Area Discovery Museum, Sausalito, CA]

Description

The Donor Circles and Annual Fund Manager oversees the Museum’s donor membership program: Donor Circles, as well as the Museum’s Annual Fund. The Donor Circles and Annual Fund Manager is a frontline fundraiser who works closely with the Senior Manager of Individual Giving, the VP of External Relations, the Board of Trustees, and the Friends of BADM to develop strategies to secure new Donor Circle gifts, retain and upgrade current Donor Circle members, and help build the Museum’s Major Gifts pipeline. This is a full-time, exempt position reporting to the Senior Manager of Individual Giving.

MAJOR RESPONSIBILITIES

Development Fundraising (70%)

• Manage Donor Circle memberships of individuals contributing $1000+ annually, with a focus on growing the number of donations at the $5,000+ level.
• Ensure that active and effective cultivation strategies are in place for all assigned prospects including a system for contact reports, next steps, etc.
• Implement and manage quarterly Donor Circle mailings and follow-up plans working closely with individual Trustees and their prospect lists.
• Work collaboratively with the Sr. Manager of Individual Giving, VP of External Relations, and constituent groups (Trustees, Friends of BADM) to create customized solicitation strategies matching the objectives for the organization and interests of donors/prospects to generate new Donor Circle gifts and upgrade current Donor Circle members to increase revenue.
• Work closely with the Sr. Manager of Membership and Admission to design and manage a program to upgrade family- and supporting-level members into Donor Circle supporters.
• Work closely with the Sr. Manager of Individual Giving to manage and implement the Annual Fund, which includes setting and meeting the annual dollar and retention goals.
• Work with the Sr. Manager of Membership and Admission to manage and grow the Museum’s Annual Fund through prospect research, outreach, and fundraising mailings and emails. Determine message content and segmenting, write and edit letters. Select and supervise consultants and vendors; track annual fund donations, analyze progress, and make changes as needed to meet annual fund goals.
• Ensure the highest quality donor stewardship. Respond quickly and effectively to all donor/ potential donor requests; create and implement stewardship strategies.
• Schedule face-to-face meetings with Annual Fund supporters who are Major Gifts prospects as well as Donor Circle members to share Museum updates; thank members for their support, and when appropriate, ask them to increase their giving. Assist the Sr. Manager of Individual Giving in identifying and stewarding Donor Circle members who are also Major Gift prospects.

Events (20%)

• Create, implement and manage Donor and Creativity Circle cultivation and stewardship events (for families and adult events) throughout the year.
• Actively participate in the strategy and messaging of the Museum’s other major fundraising events: Creativity Forum, Family Gala, etc. 

Database Management (10%)

• Work closely with the Donor Relations Manager to ensure gift acknowledgment letters, prospect tracking, database accuracy, mailings, reports and donor communications are accurate and timely.
• Track and prepare regular reports on revenue and budgets.

Requirements

QUALIFICATIONS

• College degree required; graduate degree preferred.
• Some fundraising experience in a museum or cultural institution preferred.
• Knowledge of fundraising principles and experience in successful relationship-building with prospects, donors, volunteers and board members.
• Ability to understand the needs and interests of major gift donors in order to develop relationships between them and the Museum.
• Commitment to the Bay Area Discovery Museum’s mission.
• Some experience successfully interacting with and motivating donors, volunteers and staff preferred.
• Articulation and comfort picking up the phone and calling people to track down information, follow up on lapsed memberships/gifts, and respond to inquiries.
• Exceptional writing skills. Experience crafting promotional materials, membership materials, and newsletter content a plus.
• Ability to nurture ongoing relationships.
• Outstanding time management and analytical skills and the ability to manage multiple fundraising activities and initiatives at one time; strong organization skills and attention to detail.
• Resourcefulness and flexibility, as well as a high level of motivation.
• Outstanding interpersonal, written and oral communication skills.
• Demonstrated record of setting and achieving goals and meeting deadlines.
• Proficiency in Word, Excel, PowerPoint and other relevant applications; knowledge of fundraising databases preferred.
• Ability to work as a team member and also independently.
• Commitment to providing excellent internal and external customer service.
• Knowledge of Bay Area audience and philanthropic community is preferred.

TO APPLY

Qualified candidates should apply online at:

https://workforcenow.adp.com/jobs/apply/posting.html?client=BADM

Please be prepared to provide both a resume and cover letter, which will be requested in two different steps of the application process.

NOTE TO CANDIDATE

Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.