Special Events Manager [Nasher Museum of Art, Durham, NC]

Description

Special Events Manager

Occupational Summary:

Develop, organize and manage a wide variety of special events and rentals at the Nasher Museum of Art to provide cultivation and stewardship of major donors, support the exhibition and educational missions of the museum, attract unique audiences and increase revenues for the museum.

Work Performed:

Under the direction of the director of development, propose, manage and implement special event programs for the museum. Coordinate and oversee receptions for exhibition openings, lecture series, and other public relations events. Develop and implement event programs and plans for highest level donors, including, but not limited to, local and national board meetings, director’s previews, artist and lenders dinners, alumni receptions and annual benefit gala.

Manage and oversee all aspects of facility rental sales and operations including correspondence with client, vendor, and security liaison; pricing and billing; staffing for on-site support. Serve as the liaison between museum and the Nasher Café. Serve as bridge from the museum to other university departments, including dialogue with the university registrar on use of classroom spaces in museum. Work with museum director and development director on choice of external clients.

Lead strategic programming initiatives to drive exhibition ticket sales, member engagement, museum attendance and café revenues. Analyze current programs and design/refine in order to enhance attendance, fiscal responsibility and cultivation and stewardship of major donors. Assist in determining fiscal requirements and preparation of annual budget. Track expenses and revenue to meet annual budget targets.

Manage off-campus Nasher events in major art locations (Los Angeles, New York, Miami, New Orleans). Lead site selection and preparation, conduct site visits, negotiate contracts, coordinate support services and vendors, and exercise judgment to determine feasibility for use in future events.

Key responsibilities include:

• Supervise team of part-time special events specialists.
• Serve as team leader for special programs with museum staff
• Coordinate all event activities with colleagues, support staff, students, interns and volunteers.
• Manage print and electronic event communications, attendee RSVP and registration.
• Design, source and create event décor and select entertainment.
• Negotiate contracts with museum’s approved caterers.
• Coordinate master events calendar for all special events, rentals, and university classes held in the museum auditorium, and the classrooms.
• Maintain inventory of special event equipment and furniture.
• Oversee museum café operation.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification.  This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

TO APPLY:
Job Title:  PROGRAM DIR, SPEC EVENTS
Job Code:  2319 PROGRAM DIR, SPEC EVENTS
Job Level:  12
Job Family: 34- External Affairs

Requisition Number: 401041975

Please send letter of interest, resume and contact information for three references to: Nasher Special Events Manager Search Committee, Nasher Museum of Art, Box 90732, Durham, NC 27708.  Candidates must also apply via req#401041975 at hr.duke.edu/jobs/apply/

Requirements

Required Qualifications at this Level

This position requires night and weekend hours.

PHYSICAL REQUIREMENTS:

Must be able to stand for long periods of time

Must be able to lift and/or move at least 25 pounds

EDUCATION/TRAINING

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.

Work requires five years of experience in events management, sales and promotions, fund raising, or a related field.

Position requires a senior-level professional with direct experience, discretion, strategic thinking and polish.