Annual Fund Coordinator [Chesapeake Bay Maritime Museum, St Michaels, MD]

Description

POSITION:                 ANNUAL FUND COORDINATOR

REPORTS TO:           DEVELOPMENT MANAGER

Scope:

The Chesapeake Bay Maritime Museum is dedicated to preserving and exploring the history, environment and people of the Chesapeake Bay, and to providing its visitors with an unsurpassed museum experience. As an educational institution, the staff will carry out the Museum’s Vision Statement as well as work individually and collaboratively to encourage the public’s access to our collections, programs, and resources.

In collaboration with Museum staff, as well as with trustees and other volunteers when appropriate, the Annual Coordinator is responsible for planning and executing all aspects of the Museum’s annual giving programs:

•  Collaborating with Membership Coordinator to execute Joint strategies between the annual fund and membership programs
• Ensuring a significant base of unrestricted annual support
• Developing effective marketing strategies and programs (direct mail, telemarketing, internet solicitations, promotions, and onsite sales)
• Increasing and improving annual fund donor relationships, retention, upgrades, and acquisition.

Minimum Education: Bachelor’s Degree required.

Minimum Experience:  At least 3 years of fundraising experience in an organizational setting; previous work in a non-profit institution.

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Requirements

Skills Required

• Proficient in Microsoft Office (Word, Excel) and Raiser’s Edge
• Expertise in direct mail and online communications techniques
• Excellent planning, organizational, communication and editorial skills
• Exceptional attention to detail and accuracy
• Ability to juggle multiple projects simultaneously
• Ability to work proactively, independently, and collaboratively
• Strong organizational and time management skills
• Facility with data and campaign performance analysis

• Ability to organize, implement, and supervise annual fund and membership campaigns

Responsibilities Include But Are Not Limited To:

Annual Fund:

• Develops and Implements a creative and highly effective Annual Fund strategy based in part on data collection, analysis and personal solicitation and stewardship in collaboration with the Development Manager, Communications Director and Membership Coordinator
• In coordination with the Development Manager and President, develops a comprehensive Annual Fund plan on yearly basis with financial and stewardship goals and objectives
• Organizes/implements direct mail, on-line, telephone and face-to-face solicitations
• Analyzes acquisition, retention, and upgrading patterns/outcomes
• Writes appeal copy, brochures, telephone scripts, newsletter articles, email communications
• Develops mailing schedules, sets budgets, tracks performance to plan and income
• Coordinates logistics with printers/mail houses
• Oversees gift processing, letter/telephone acknowledgement and stewardship of various annual fund societies; recruits/trains Board/volunteer callers and solicitors
• Coordinates Annual Fund program with all other Advancement initiatives including major giving, corporate and foundation giving, and special events
• Works with Communications & Art Director to produce Annual Report
• Manages a personal portfolio of top Annual Fund donors and prospects and personally solicits their support, in coordination with Development Manager /Major Gifts Officer

Other:

• Assumes primary responsibility for assembling development statistics and information in Raiser’s Edge and for generating reports from these systems. Works effectively to ensure database is accurate, used effectively, managed, and provides necessary information for Advancement Department activities

• Works closely with Events Coordinator/s and President’s Executive Assistant in the planning and organization of Museum fund raising events, including the annual Boating Party and Boating Party underwriting auction, and major donor cultivation and stewardship events
• Collaborates with Museum staff to ensure high quality services are provided to members
• Assist the President and Major Gifts Officer in developing and implementing a successful comprehensive capital fundraising campaign
• Assume such other duties as are necessary for the operation of the Museum or as assigned by the President

Gift In Kind (GIK):

• Donation processing, donor acknowledgement and reporting
• Grant Submission and reporting

This position is a full-time, non-exempt position of the Museum with an expected minimum work schedule of 40 hours per week. All staff is expected to be available to work a flexible schedule that may include evenings and weekends.

The Annual Fund Coordinator is expected to be present for all membership events/advancement functions unless otherwise arranged with the President and may be assigned to work in a capacity alternate to that defined