Associate Manager, Public Programs [Solomon R Guggenheim Foundation, NYC]

Position Description:
The Solomon R. Guggenheim Foundation is seeking an Associate Manager, Public Programs. As a member of the Education Department, the Associate Manager, Public Programs serves as department point person for The Robert H. N. Ho Family Foundation Chinese Art Initiative. This is a one-year, full-time position that will terminate in January, 2019.

The position is primarily responsible for the development and management of public programs related to the initiative, including The Robert H. N. Ho Family Foundation Lecture Series, artist projects, performances, academic programs, workshops, courses, tours, and multimedia app education content. This position will also provide support for school and family programs related to the initiative, new global public programs, and grant administration as needed.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

Supervisory Responsibilities: This position does not have direct reports.

With Director of Public Programs:

– In consultation with Curatorial, research and select potential program participants, including scholars, educators, writers, critics, and other external collaborators, and develop a public program vision, including lectures, performance, film, and music/sound, for exhibition-related programs and audience/community-based collaborative projects.

– Work with Legal to draft contracts for program participants; route contracts for necessary approvals; and process check requests or invoices as needed.

– Work with Exhibition Management and cross-functional project team to create an integrated artistic and audience dynamic.

Under Supervision of Director of Public Programs:

Program Development and Planning

— Manage communications with program participants, including content development, travel and hotel, marketing, and other program logistics.

— Work with Marketing, Media & Public Relations, Web, and Communications to create, oversee, and implement an audience outreach plan.

— Create and circulate event memos for all programs and events; work with Theater to produce full production schedules as needed; arrange dedicated meetings with Facilities, Security, Box Office, and other stakeholders to discuss final implementation details.

Outreach

— Write content for and manage posting of program website listings, with Curatorial, Editorial, and Web.

— Work with Media & Public Relations and Marketing on targeted outreach initiatives, list shares, production of marketing materials (print and digital), social media content, and production of promotional videos.

— Manage the production of printed programs, including drafting and gathering copy, generating layout, routing through approval process, printing, and folding.

Onsite Event Management

— Manage comp lists and check-in for audience.

— Arrange and oversee hospitality for audience and speakers/performers/crew/staff, including reception catering and green room arrangements.

Documentation

— Contract with and manage vendors, including program photographers and videographers.

— Manage production of photo, video, and other multimedia documentation of public programs, including management of digital assets and coordination of public sharing and internal archiving.

Program Evaluation

— Collect emails of program participants, create online surveys for distribution, and analyze survey responses.

Initiative Project Management

— Serve as department point person for initiative, including attending biweekly project team meetings, keeping department up-to-date on initiative developments, and facilitating communications between Education colleagues and project team members.

— Monitor, track, and reconcile Education budget for the initiative across all sub-program areas, in consultation with Finance and Exhibition Management.Work with Development on annual written reports and presentations to the Foundation; represent Education on monthly phone meetings with Foundation.

— Manage external consultants who are conducting a multi-year evaluation of the initiative.

As a member of the SRGM Public Programs and Sackler Center for Arts Education staff:

– Participate in weekly program meetings.

– Participate in monthly department meetings.

– Participate in a yearly department retreat.

– Participate in yearly adult programs retreat.

– Participate in project-based learning by managing aspects of other related global public programs including symposia, performances, film screenings/events, artist talks, workshops, residencies, and other custom designed programs.

– M.A. degree with relevant background in art history, Asian studies, and/or museum studies

– 2-3 years museum/arts administration and exhibition/program management experience

– Mandarin and/or Cantonese language skills highly desirable