Posted September 3, 2014.

Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape. Its first exhibition building was designed by late architect Charles Gwathmey and opened to the public in 2006. It hosts a series of rotating exhibitions with artworks drawn from Glenstone’s permanent collection of post-World War II art. The outdoor landscape is home to monumental sculptures carefully placed amidst rolling pasture and unspoiled woodland. Admission is always free, and visits are scheduled by appointment to encourage an unhurried, intimate engagement between the viewers and their surroundings.

Glenstone is now embarking upon an expansion in order to strengthen its commitment to the viewing public. The centerpiece of this project will be the construction of a new exhibition building designed by Thomas Phifer and Partners. The building will highlight a series of discreet pavilions, or “rooms” surrounding a central water courtyard, many of which will be devoted to single-artist installations. It will provide significantly expanded gallery space and state of the art collection storage. Landscape architects Peter Walker and Partners will also oversee a revised master plan of Glenstone’s outdoor landscape. Finally, the expansion will incorporate a new public entrance and visitor amenities, to support a more comfortable and rewarding visit.

Job Purpose:
The Collections Administrative Assistant will support department staff in a variety of collections-related tasks. The primary duties will be assisting with the administrative needs of the collections department, collections-related research, processing internal and external Rights and Reproductions requests, supporting the coordination of Glenstone publications, and updating information on the website.

Background:
Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape. Its first exhibition building was designed by late architect Charles Gwathmey and opened to the public in 2006. It hosts a series of rotating exhibitions with artworks drawn from Glenstone’s permanent collection of post-World War II art. The outdoor landscape is home to monumental sculptures carefully placed amidst rolling pasture and unspoiled woodland. Admission is always free, and visits are scheduled by appointment to encourage an unhurried, intimate engagement between the viewers and their surroundings.

Glenstone is now embarking upon an expansion in order to strengthen its commitment to the viewing public. The centerpiece of this project will be the construction of a new exhibition building designed by Thomas Phifer and Partners. The building will highlight a series of discreet pavilions, or “rooms” surrounding a central water courtyard, many of which will be devoted to single-artist installations. It will provide significantly expanded gallery space and state of the art collection storage. Landscape architects Peter Walker and Partners will also oversee a revised master plan of Glenstone’s outdoor landscape. Finally, the expansion will incorporate a new public entrance and visitor amenities, to support a more comfortable and rewarding visit.

Job Purpose:

The Collections Administrative Assistant will support department staff in a variety of collections-related tasks. The primary duties will be assisting with the administrative needs of the collections department, collections-related research, processing internal and external Rights and Reproductions requests, supporting the coordination of Glenstone publications, and updating information on the website.
Job Requirements

Job Purpose:

The Collections Administrative Assistant will support department staff in a variety of collections-related tasks. The primary duties will be assisting with the administrative needs of the collections department, collections-related research, processing internal and external Rights and Reproductions requests, supporting the coordination of Glenstone publications, and updating information on the website.

Essential Duties:

Provide administrative support for departmental activities as needed.
Manage, maintain, and secure image copyrights for internal and external publications and web content associated with the Glenstone collection.
Maintain workflow, schedules, progress, production, and fulfillment of all exhibition catalogues and other print material.
Work with curatorial team, editors, designers, photographers, printers and publishing houses to assist in the execution and distribution of catalogues.
Maintain catalogue budgets and process departmental invoices.
Manage travel arrangements for visitors and staff.
Coordinate department meetings.
Prepare meeting minutes as needed.
Maintain an orderly and efficient office, including sorting and prioritizing mail.
Compile and organize research related to collection objects.
Maintain the departmental and paper and electronic files.
Other duties as assigned.

Required Qualifications:

B.A. in Art History or related field.
Two or more years of experience working in the museum field, specifically in curatorial or research settings.
Experience in the coordination and production of art publications.
Experience in project management, including the management of multiple time-sensitive projects at once.
Exudes a positive attitude with a commitment to support Glenstone.
Excellent organization and communication skills.
Experience with digital media preferred.

Term:
This is a full-time, two year term position. Glenstone offers a competitive salary and total compensation package that includes health care and a 401(k) matching program.

Application Process:
Submit a cover letter, resume, salary requirements, and a list of three professional references electronically to HR@glenstone.org

Date Posted:
September 3, 2014.

Essential Duties:
§ Provide administrative support for departmental activities as needed.
§ Manage, maintain, and secure image copyrights for internal and external publications and web content associated with the Glenstone collection.
§ Maintain workflow, schedules, progress, production, and fulfillment of all exhibition catalogues and other print material.
§ Work with curatorial team, editors, designers, photographers, printers and publishing houses to assist in the execution and distribution of catalogues.
§ Maintain catalogue budgets and process departmental invoices.
§ Manage travel arrangements for visitors and staff.
§ Coordinate department meetings.
§ Prepare meeting minutes as needed.
§ Maintain an orderly and efficient office, including sorting and prioritizing mail.
§ Compile and organize research related to collection objects.
§ Maintain the departmental and paper and electronic files.
§ Other duties as assigned.

Required Qualifications:
§ B.A. in Art History or related field.
§ Two or more years of experience working in the museum field, specifically in curatorial or research settings.
§ Experience in the coordination and production of art publications.
§ Experience in project management, including the management of multiple time-sensitive projects at once.
§ Exudes a positive attitude with a commitment to support Glenstone.
§ Excellent organization and communication skills.

§ Experience with digital media preferred.
APPLY FOR THIS JOB
Contact Person: Alicia Davis Phone: 301-299-1236
Email Address: hr@glenstone.org