Posted October 7, 2014

The Center for Curatorial Studies at Bard College, 90 miles north of New York City in Annandale-on-Hudson, NY, seeks a full-time Museum Registrar to support an active collections and exhibitions program. The Center for Curatorial Studies (CCS Bard) is an exhibition, education, and research center dedicated to the study of contemporary art and curatorial practices from the 1960s to the present day. For additional information about CCS Bard, consult our website at  www.bard.edu/ccs

Position Description:

Reporting to the Assistant Director of the Museum, the registrar will be responsible for collection management for a contemporary art collection and exhibition program associated with an ambitious graduate-level educational institution and contemporary art venue.

Responsibilities include registration of permanent collection objects and loans (acquisitions and accessioning, legal documents and agreements, documentation, receipts), filing condition reports; maintaining exhibition, insurance, installation and location records and histories. Development and implementation of inventory projects. Disseminating collection information to students, faculty, researchers, and staff as needed, within a collaborative teaching environment.

Database Management

•     Serve as primary collection management system administrator for Gallery Systems EmbARK, which includes data entry, setting data standards, report writing/editing, and clean-up

•     Ensure up-to-date access to the Web Kiosk for faculty, staff, and students

•     Update records including new acquisitions, location changes, value history, exhibition history, installation instructions, and surrogate and R&R information

•     Develop a procedural manual detailing protocol, standards, and reasoning based on collection history

•     Manage EmbARK to allow accurate statistics/data to be used for press and publication

•     Generate temporary loan database files for each exhibition, merge letters and forms, maintain agreements, requirements, and instructions from lenders

Collection Management

•     Co-manage the outgoing loan program from the collection, negotiate incoming loan agreements, arrange packing and crating, coordinate domestic and international shipping, and schedule courier travel as needed

•     Responsible for incoming and outgoing condition reporting for loans and new acquisitions

•     Risk management – arrange for Certificates of Insurance, file damage claims, participate in disaster planning and integrated pest management

•     Oversee handling, installation, and deinstallation

•     Co-manage services with conservators and framers

•     Manage  the  fine  art  storage  spaces,  including  housekeeping schedule  and access/security controls

•     Responsible for collection documentation, including digital image management

•     Handle image and rights & reproductions request

To Apply:

Please send a cover letter, resume and the names of three references by email only to hr14021@bard.edu.

Salary & Benefits:

The Center for Curatorial Studies at Bard College offers a competitive salary and excellent medical, dental, and retirement plan coverage. Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity.

Job Requirements

Qualifications (Required):

•     Three – Five years of museum registration experience including supervising part- time art handlers and installation staff

•     B.A. degree required with specialization in contemporary art; M.A. degree preferred

•     Excellent computer skills including knowledge of EmbARK or TMS collection management software

•     Strong organizational skills

•     Ability to handle multiple projects in a timely manner

•     Excellent oral and written communication skills

•     Experience with multimedia works

Qualifications (Preferred):

•     Experience work both permanent collections and temporary loan programs

•     Familiarity with intellectual property issues

•     Experience with digital asset management

•     Evidence of successful project management and ability to plan, problem-solve, and work both independently and collaboratively.

APPLY FOR THIS JOB

Email Address: hr14021@bard.edu
Apply URL: http://www.bard.edu/employment/employment/