Posted August 29, 2014.

The Museum of Modern Art is currently accepting applications for an Administrative Assistant in its Department of Painting and Sculpture. This grant-funded, one year position reports to the Department Manager. Specific responsibilities and requirements are listed below:

RESPONSIBILITIES:
Performs administrative duties and supports assigned curators through work on various projects including exhibitions, publications, collection display, and acquisitions. Maintains calendars, schedules meetings, answers phone calls, drafts correspondence, maintains filing system, and opens and sorts mail. Makes business travel arrangements for curators and prepares detailed itineraries. Executes travel and entertainment expense reports. Prepares PowerPoint and other presentation materials for committee presentations, lectures, and special projects. Serves as liaison for curators’ contacts, including scholars, artists, lenders, Museum trustees, and dealers. Answers queries that come through the department’s general telephone line. Occasionally supervises visitors to the department’s study center. Assists with various aspects of exhibition and catalogue preparation and execution.

REQUIREMENTS:
Bachelor’s degree with at least 18 months prior administrative experience relevant to the position, or equivalent. Excellent written and verbal communication skills. Keen attention to detail and superior organizational skills. Strong computer skills, including Microsoft Office Suite (PowerPoint, Word, Excel), Gmail, and facility with Internet research. Knowledge of and interest in contemporary and modern art. Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously. Ability to work well under pressure. Must possess high levels of tact and diplomacy.

Application Instructions
Please submit resume and cover letter, including salary requirements, to jobs@moma.org. Please reference the position title/department in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.