Executive Assistant, Advancement
 Museum of Science, Boston www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT: Directly supports the Sr. VP of Advancement to achieve the overall fundraising goals and assures the effective engagement of Trustees and Overseers to advance the Museum’s mission.
RESPONSIBILITIES:

  • Daily:
    • Field 25 phones
    • Answer 25-50 emails
    • Schedule 25 internal/external meetings
  • Weekly:
    • Set agenda and record minutes of Sr. VP’s Sr. Team Meetings
    • Process 5-10 gift transmittals
    • Enter 25-30 contact reports into the database
  • Monthly:
    • Prepare 2-4 PowerPoint presentations (and speaking points)
  • Yearly:
    • Arranging 3-5 business travel arrangements

WORK SCHEDULE: This position is full-time, 40 hours/week, Monday – Friday.
REPORTS TO: Senior Vice President, Advancement

Qualifications:
MINIMUM QUALIFICATIONS:

  • Two (2) or more years of executive administration experience.
  • Bachelors of Science or Arts degree preferred.
  • Demonstrated:
    • Organization skills
    • Ability to anticipate needs and attention to detail
    • Prioritization skills, mature judgment
    • Ability to handle confidential information in a sensitive and mature manner
    • Customer service skills dealing with a wide range of audiences
    • Ability to set and meet deadlines, define and implement initiatives and projects
  • Strong writing skills (accountability statements 1-5)
  • Ability to compile and run reports from excel or other data bases

STARTING SALARY: Non-Exempt (Hourly). Commensurate with experience.
BENEFITS: Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, 15 vacation days, 12 holidays, 5-10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.

How To Apply:
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://mos.applicantpro.com/jobs/251882-29461.html
Apply by:
August 12, 2015