HR & Accounting Associate [EcoTarium, Worcester, MA]

Description:
The EcoTarium, a museum of Science and Nature, seeks an Associate for HR & Accounting to support the back office functions of the organization. The Associate assists with all aspects of Human Resources and provides accounting support. Working with the Manager of Finance and HR, the Associate coordinates the employee on-boarding and termination processes, assists with benefits administration, handles HR-related documentation, maintains personnel files and leads employee engagement efforts. As a member of the finance team, the Associate maintains accounts payables and cash disbursement systems in accordance with established policies and procedures. Also, prepares daily deposits and makes journal entries to record income. Creates invoices as needed and provides back-up support to Manager of Finance and HR and the Staff Accountant as needed.

Responsibilities

Essential Functions/Accounting:

• Process vendor and contracted services invoices in accordance with EcoTarium procedures
• Process all aspects of accounts payables
• Maintain effective communication with vendors
• Reconcile and reimburse petty cash fund as needed
• Internal audit of daily register deposits from all points of sale
• Prepare daily deposit and record journal entry for miscellaneous cash receipts
• Update and maintain cash log, cash receipts journals, and accounts receivable records
• Prepare invoices and monthly statements for accounts receivable
• Order all general office supplies and supplies for other departments

Responsibilities

Essential Functions/HR:

• Provide back-up to staff accountant for bi-weekly payroll processing
• Administration of CORI checks for staff
• Maintain employee files and personnel record keeping, ensuring that all files include proper documentation and that staff records are up-to-date and accurate
• Handles employees on-boarding and exiting processes
• Develops employee recognition program and provide opportunities for employee education
• Assist with maintaining organizational personnel policies and procedures
• Assist with employee handbook revisions and additions
• Work with the Finance Department on all filings related to personnel

Non-Essential Functions:

• Participate in industry surveys and data collection
• Represent the EcoTarium within the community and at professional meetings
• Serve on ad hoc committees when asked
• Other duties as assigned

Qualifications:

• Minimum of an Associate’s Degree with related work experience
• PHR or SPHR certification preferred
• Excellent written, oral and interpersonal communication skills and demonstrated proficiency with digital-based technology (Harpers Payroll, Microsoft Office, QuickBooks)
• Ability to deal with confidential and sensitive information and develop and maintain positive interpersonal relations with all levels of staff, as well as project a positive and professional image
• Excellent customer service and math skills
• Ability to plan and organize work; meet deadlines; and be detail oriented
• Must pass CORI background check in accordance with EcoTarium guidelines

How To Apply:
Please send a cover letter telling along with your resume and names of three professional references to: Human Resources, Attention: HR and Accounting Associate, EcoTarium, 222 Harrington Way, Worcester, MA 01604
Or email: resume@ecotarium.org with “HR and Accounting Associate” in the subject line
Application Review – Immediate until filled.
AA/EOE

www.ecotarium.org

Apply by:
April 08, 2016