Collection Manager [City of Farmington]

Responsible for the preservation, documentation and management of over 8,000 objects in the Farmington Museum collection.  Work involves acquisition, registration, cataloging, environmental control, loan processing, records computerization, storage maintenance, arrangement and description, handling requests for photographic reprints, and retrieving materials in response to research requests.  Identifying and contacting potential donors, conferring with curator on donors. Works under the direction of the Museum Director.

Responsible for the security of artifacts in museum collection and exhibit areas. Performs daily walk through of exhibit and storage areas to check for security issues including insect/pest presence, environmental concerns such as water leaks, and Administrative maintenance of areas.  Communicates finding with Museum Director and performs follow through if necessary work is to be performed.  Prepares facilities for upcoming traveling exhibits.  Processes all necessary paperwork related to the exhibits such as condition report, damage reports, correspondence with lenders, storage paperwork, etc.  Schedules volunteers to assist with set up of exhibit.

Works closely with in-house exhibits.  Compiles lists for curator and staff of objects and photographs.  Compiles historical information on collection objects or photographs for labels or brochures.  Process duplication requests from photo collection when required.  Makes arrangements for reprints and enlargements and processes necessary paperwork for requests.  Works closely with the public in regard to requests for information.  These requests may include research of local historical collection from newspapers, photographs, maps, etc.  Processes Collection objects on loan to outside entities.  Assures adherence to approved procedures for check out of items.  Processes proper paperwork.  Catalogues museum objects using specified process, i.e. cleaning, producing description, numbering object, photographing, processing identification tag, and ensuring proper storage of object.  Maintains a complete inventory of museum collection using computer database system.  Maintains computer history of collection including check out dates and by whom, return dates, condition of object, etc.  Prepares for special events such as exhibit openings, programs, etc.