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Move-Out in the Age of Coronavirus

A rainy day at the Lower Campus Move Out Station at Haskell Hall by Latin Way.

A Sudden Twist: Gearing up for a March Move Out

Each year, the Office of Sustainability (OOS) runs a robust donation collection program throughout the month of May, when students are moving out, finals are done, the air is warm, and folks are gearing up for their summer internships.

Student Move Out this year was anything but normal amidst the COVID-19 pandemic. It came as a surprise to everyone when the University announced on the evening of March 10th that all students would have to move entirely out of their on-campus residence halls by 3:00 pm on March 16th.

The OOS’s annual donation program serves to divert good items from the landfill and to instead provide them to students and community members who will use them. Even in light of early Move-Out, we still wanted to maintain our sustainability values and help the Tufts community and its neighbors.

Due to the pandemic, the first step was to consult with a health expert at Tufts about whether it would be safe to collect donations at all and if so, what. There were select items that we could not collect this year because we could not sanitize them or because they are not high demand and there was limited time/capacity.  

Still, our entire office—from staff to recycling interns to communications interns—rallied together and made some magic happen. In the first day after the Move-Out announcement was made, we quickly created a donation station schedule, recruited and hired workers to help, rented vehicles, planned donation rules and two donation collection stations, ordered supplies, and secured a space for donation storage. Facilities quickly requested open top dumpsters to be placed around campus to accommodate the increased trash flow.

Early Move Out In-Action: New and Improved Collaborations

We even tried something new: due to the short notice, we were not able to get the trailers that we normally use to collect textiles. Instead, we collaborated with the Office of Residential Life and Learning (ORLL) to provide blue bags to students in residence hall lobbies, which they could use to store their clothing donations and leave them in their rooms, along with mini fridges labeled as donations. We also provided clear and black liners that students could use to take their recycling and trash out to the dumpsters and leave the space clean for the custodians.

Another pleasant surprise was a new collaboration with the Tufts Food Rescue Collaborative (TFRC). The TFRC was working with multicultural offices and Tufts Mutual Aid to create a food pantry available to the Tufts community during this difficult time (and when many store shelves were empty!). We collected almost 1,000 lbs of non-perishable food donations for the pantry.

Over the course of the week, we hired 30 student workers to help during the day and evening. Most were students who lived off-campus, had some free time due to extended spring break, and had discontinued jobs or internships. The donations program would not have been possible without the workers: they were patient, independent, and good-spirited (even in the cold!).

With their help, we were able to not only run the stations for long hours, but also to transport all donations to our storage space and sort them into categories there. Some of them even came with us to retrieve donations from the residence halls on the Health Sciences and SMFA campuses in Boston. We were lucky that we already had enough gloves and other PPE in storage before COVID-19, and that our workers were both social distancing warriors and heavy-lifting champions.

A Job Well Done (and a nap for all!)

A truck on a city street

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Morning time at the Upper Campus Donation Station in the Carmichael Parking Lot.

In the end, we diverted 6.42 tons (12,833 lbs) of donations from the landfills during Early Move Out. These donations will be provided to FIRST Resource Center students, the general Tufts student body, and/or to local non-profits/charities.

The quick planning it took to make this happen was not possible without collaboration from our office’s staff and interns, Facilities, TUPD, Auxillary Services, The Office of Residential Life and Learning, the FIRST Resource Center, the Tufts Food Rescue Collaborative, and campus’s hardworking custodial staff.

Early Move Out by the Numbers

We collected 6.42 tons (12,833 lbs) during March, including:

  • 303 lbs of sanitation/health items
  • 3,291 lbs of food and kitchen items/appliances
  • 1,786 lbs of home supplies such as vacuums, mirrors, lamps, and storage bins
  • 5,683 lbs of clothes
  • 881 lbs of furniture
  • 50 lbs of miscellaneous items

Student workers hired: 30

Total student hours worked: 267.5

Total last-minute rentals: 1 U-Haul box-truck, 1 U-Haul van, 2 U-pods

Total last-minute purchases: 1 Facebook ad, 6 rolls of packing tape, and granola bars!

Total acquisitions: We attained 6 sandbags—very handy to put in the donation collection bins on windy/rainy days. (Thanks Facilities!)

Total handy reuse strategies: We can’t forget about the 2 gaylords we had in storage from last year, or the 10 slim jims that we used as donation collection bins at the donation stations (we had attempted to order cardboard boxes for 1-day delivery, but they never arrived). We were also able to reuse donation items to organize our supplies and donations.

Total signs: We used or created 15 types of signs: 9 different signs for each of the donation collection streams, 1 for U-Pods (students could leave donations in there overnight), 1 yard sign for the upper campus donation station, 1 for the lower, 1 yard sign directing folks to dumpsters, 1 banner for recycling dumpsters, and 1 banner for trash dumpsters.

Total social media posts: 1 blog post, 2 Instagram/Twitter/FB posts, an Instagram story takeover, and a Move Out email to students from ORLL.

And finally: 1 wild 70-hour work week from our Recycling Coordinator!

A group of people standing in a room

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Specialty Recycling Intern turned Move Out worker collects donations from a student.

Update: May Move Out Day!

Despite Early Move-Out, some juniors and seniors stayed in their off campus apartments to finish off the academic year. As the end of May–and a lease-period–drew near, two of our interns, Serena and Elyssa, became aware of how many items they would have to put into trash dumpsters as they and their housemates moved out, especially with public donation venues closed due to the COVID-19.

At their initiative, we were able to organize a one-time May donation collection station for remaining students. The event was organized in just a day and announced online. A few dozen students came, masks and all, to donate their textbooks, fans, toaster ovens, excess cleaning supplies, entire dish-ware sets, storage units, and mini-fridges!

In just a 4-hour window, we collected an additional 894 lbs. We also collected 6,845 additional pounds of Move Out textile donations during May, bringing our 2020 Move Out total to 20,572.25 lbs and 10.29 tons!

A More Sustainable Barnum Hall

The Jumbo statue in front of Barnum Hall. (Jake Belcher/Tufts University)

Barnum Hall has recently undergone major renovations, making the building one of the most up-to-date on the Tufts’ Campus. Not to mention, the holy trinity of environmentally-focused departments are located within Barnum’s newly upgraded corridors: The Tufts Institute of the Environment (TIE), the Office of Sustainability (OOS) and the Environmental Studies department. The improved Barnum also houses Tisch College, which focuses on civic and political engagements, and has many programs related to the social aspects and impacts of sustainability. 

Before the renovation, Barnum was a less than environmentally preferable academic building. In April 1975, the tragic Barnum fire took place, burning the former natural history museum to a crisp. Tufts hurriedly rebuilt it in 1976 with little funds. These quick fixes led to problems in the future. The 2018-19 Barnum revamping resolved many of the faulty features. 

According to Trina Jerich, the project manager of the Barnum renovations, her team “Took everything that was amazing about [Barnum’s] history and melded it with modern feels.”  

Here are some of the sustainability features and overall improvements now found in Barnum:  

  • An Energy Recovery Unit (ERU) 
    • This new state-of-the art heating and cooling system is perched atop the building. This unit takes the heat from the air that is leaving the building and transfers it to the air that is entering the building. This maintains Barnum’s heating or cooling, while bringing in fresh air to be circulated throughout the building. This ventilation system is a sustainable way to reduce energy consumption and improve indoor air quality. 
  • Double-paned Windows 
    • The 1976 windows were single-paned and drafty, which made temperature control a nightmare. The new windows are double-paned, trapping a layer of air in between the two panes of glass. This provides insulation, prevents drafts, and keeps the building at the desired temperature.  
  • Occupancy Sensors: Lighting + Heating and Cooling 
    • Barnum’s new lighting and heating and cooling systems are controlled by occupancy sensors. These sensors detect the presence of people in a room. For example, if a room is occupied, heating or cooling is activated and the lights switch on. If that same room is vacant, both systems shut off. This saves energy since neither lights nor heating or cooling are left on. Light occupancy sensors extend the lifecycle of the bulbs, subsequently reducing waste.  
  • Low-flow Faucet Aerators and Metered Faucets 
    • Low-flow faucet aerators dilute water flow with air, which reduces the amount of water coming from the faucet. Metered faucets automatically stop water flow. This saves a significant amount of water, by simply using less!  

Other sustainable features include: low-impact recycled rubber flooring, water bottle-filling stations at every water fountain, and the reuse of the exterior of the existing building, which is made entirely from locally-sourced stone from the Everett-Revere area quarries.  

The Barnum renovators programmed sustainability right into the building, making it easier for every Barnum occupant to reduce their ecological footprints. The project manager, Trina, not only wanted to leave us with a more energy efficient Barnum, but with this: “We have to learn to live in a sustainable world.” In the end, it’s not only the responsibility of project managers to reduce our footprint in the built environment, but also up to the building users to learn to responsibly use resources.  

2021 Move Out: Donations, Recycling, and Waste

DONATIONS

Each year during spring semester Move-Out, the Tufts Office of Sustainability collects donation items as part of its “Trash to Treasures” program. The purpose of Trash to Treasures is to divert salvageable goods from landfills and instead provide them to community members who will use them.

DONATION STATION LOCATIONS

There will be two staffed donation stations, equipped with trailers and collection bins:  

  1. Lower Campus (Haskell Hall on Latin Way)
  2. Upper Campus (Carmichael Hall Parking Lot) 

There will be four 24/7 UPod drop-off locations:*

  1. Haskell Hall on Latin Way
  2. Carmichael Hall Parking Lot
  3. Lot behind Metcalf Hall (tentative)
  4. Hill Hall parking lot (tentative)

DONATION STATION DATES AND HOURS

Wednesday, May 5th – Friday May 7th: No donation stations, but students may drop off accepted donation items at any of the four UPods 24/7

Saturday, May 8th – Saturday, May 15th: Lower and upper campus donation stations are open and staffed from 10:00am-5:00pm daily

OFF-HOUR DONATING

UPods are open for drop-off at all hours from May 4th starting at 5:00pm through May 15th at 5:00pm.

If someone needs to donate at night when the donation stations are closed, please drop-off donations inside of one of the four UPod locations.

ACCEPTED DONATION ITEMS 

  • Textiles: Clothing, sheets, shoes
  • Household items: storage containers, dorm decor, fans, vacuums, large and small lamps, mirrors, waste bins, laundry baskets
  • Dining hall dishes 
  • Books and school supplies 
  • Sports equipment and crutches
  • Unopened, non-perishable food
  • Cleaning supplies: laundry detergent, brooms and sweepers
  • Toiletries: Unopened bottles, feminine hygiene products
  • Kitchen cookware, working kitchen appliances
  • Working electronics
  • Furniture

We will have additional collection bins at both the lower and upper campus donation stations for recycling the following:  

  • Plastic film, including grocery bags, air pillows, bubble wrap, and produce bags 
  • Broken small electronics 
  • Compost   

RECYCLING AND WASTE 

To increase the efficiency and equitability of Tufts’ Move Out process, bring your recycling and trash to an outside dumpster. This will ease the roles of our hardworking custodial and Facilities staff.

RECYCLING

Recycling dumpsters have blue lids. View up-to-date locations of campus recycling dumpsters on our Eco-Map.

View our website for more information about how-to-recycle and specialty recycling at Tufts.

TRASH

Trash dumpsters have black lids. View up to date locations of campus trash dumpsters on our Eco-Map.

There will additional be large open top trash dumpsters placed at the following locations: Harleston Hall (2), Latin Way (1), Carmichael (1), Talbot (1), Miller Hall (1), and Hill Hall (1).

View our website for more information about how to properly dispose of your waste at Tufts.

Tufts Boston Campus Community Resilience Building Workshop

By Hanna Carr

In 2016, Tufts University’s president Anthony Monaco signed the Second Nature Climate Commitment, which commited the University to act to both mitigate and adapt to climate change. Aside from pledging Tufts to be carbon neutral by 2050, the Commitment includes a stipulation that Tufts lead and complete a “campus-community resilience assessment.” While it is important to reduce emissions in order to mitigate climate change and prevent its worst impacts, it is vital that institutions such as Tufts also develop a plan to adapt to the effects that are already present and are likely to be felt in the near future. These impacts include more frequent and severe hurricanes and nor’easters, higher temperatures, flooding due to sea level rise and precipitation, and an increase in the occurrence of infectious disease, among others.

As a first step in this resilience assessment, Tufts held a Medford/Somerville campus Community Resilience Building (CRB) workshop in May 2018, which helped identify the infrastructural, societal, and environmental strengths and weaknesses of the Medford/Somerville campus, as well as opportunities to strengthen its capacity for resilience. Some top priorities for actions that were identified at that workshop were human welfare (supporting students and employees during an emergency), infrastructure (utilities, stormwater, and continuity planning and upgrades), and food (food supply, distribution, and storage during an emergency). Read more about the Medford/Somerville Community Resilience Building workshop here.

On January 31st, 2020, around 50 participants convened on the Tufts Health Sciences campus to engage in a Boston Campus CRB workshop. There was a diverse group of participants, coming from across Tufts; including Facilities, Sustainability, Capital Programs, Human Resources, Tufts Technology Services, the Friedman School, the Medical School, the Dental School, the SMFA, Tufts Medical Center, HNRCA, Tufts Shared Services, and more. Representatives from Climate Ready Boston, the City of Boston Office of Emergency Management,the Commonwealth of MA Executive Office of Energy and Environmental Affairs, and the Boston Public Health Commission were also in attendance.

Peyton Jones from Climate Ready Boston addresses CRB Workshop participants on the Tufts Health Sciences campus on January 31st, 2020.

The Core Team that helped organize and lead this workshop included Tina Woolston and Hanna Carr from the Tufts Office of Sustainability, Rich Perito from the Tufts Office of Emergency Management, and Adam Whelchel from the Nature Conservancy, who is the creator of the Community Resilience Building workshop model.

The full-day workshop began with a presentation introducing the participants to the topic of climate resilience and preparing them for the rest of the day’s events. Tufts’ Executive Vice President, Mike Howard, kicked off the workshop by delivering a few words about the importance of accounting for the impacts of climate change in planning for Tufts’ long term success. Rich Perito presented on Tufts’ hazard identification process, and Peyton Jones from Climate Ready Boston spoke about Boston’s approach to climate resilience. Adam Whelchel and Hanna Carr introduced the workshop purpose, structure, and resources, including maps showing the extent of flooding and hurricane inundation on the Health Sciences and SMFA campuses.

Julie Wormser from the Mystic River Watershed Association facilitates a small group discussion.

The participants were then broken up into four small workshop groups, facilitated by experienced volunteers from The Nature Conservancy, Second Nature, and the Mystic River Watershed Association. In these groups, participants labeled maps of the Health Sciences and SMFA campuses and identified features of the campuses that may present strengths and vulnerabilities in the face of four climate-change-related hazards: hurricanes and nor’easters, flooding, extreme temperatures, and infectious disease. The participants also brainstormed actions that Tufts could take to mitigate the vulnerabilities and build on the strengths. After lunch, the participants shared out their respective groups’ top 3 action items. Post-workshop, the Tufts Offices of Sustainability and Emergency Management will work to develop a report based on the findings of the workshop and follow up with the relevant individuals to execute the top action items.

Some common themes among action items for the Boston campus included building a cogeneration plant to increase Tufts’ energy independence; strengthening communication channels among the Tufts community and between Tufts and the City of Boston; working with public transportation entities to support improved public transportation; and coordinating with local communities such as the Chinatown and Fenway neighborhoods to create a people-centered approach to hazard mitigation and resilience.

Participants were encouraged to label base maps in their small groups to indicate key features of the Health Sciences and SMFA campuses that may be vulnerabilities and strengths in a climate change-related hazard event.

Community-based actions towards adapting to the predicted impacts of climate change, such as the CRB workshop model, encourage people-centric planning that meets the specific needs of the community, and its local landscape and infrastructure. In addition, it empowers community members to advocate for and actualize projects to mitigate the severity of the impacts of climate change and improve their community’s ability to withstand a climate change-driven emergency situation. This workshop will help Tufts incorporate climate resilience into its long term capital planning.

Congratulations to the Green Fund Winners of 2020!

On Friday, January 30th, hopeful Green Fund applicants presented to committee members and interested public about their projects. After deliberation by the Green Fund Committee, the following projects were funded:

Tufts Wide:

Tufts Technology Services(TTS). Presented by Freedom Baird. This project reminds Tufts community members that Every Watt Helps! They are creating a publicity campaign and operating procedures to help cut down on unnecessary energy usage. Look for their stickers around campus!

SMFA:

The SMFA Garden is the brainchild of Michaela Morse and Lauren Kimball-Brown who are creating a collaborative garden that will encourage local pollinators and the cross pollination of the various artists at the SMFA.

Health Sciences Campus:

The Multi-Site Conference Hosting initiative(MULCH) is an initiative Parke Wilde proposed to create a more sustainable way to go to conferences: rather than flying across the country, applicants can go to local hubs and mingle with other conference attendees either in person or with technology.

The Fall Harvest Week project presented by Kevin Cody of the New Entry Sustainable Farming Project is working to integrate local produce in Tufts Dining halls. New Entry will work with Tufts Dining to host a number of harvest events in Fall 2020 to highlight delicious local foods while also educating the Tufts community about the conditions of small farmers.

Grafton Campus:

The Elm Café Meal Take Out project presented by Lauren Gawel willestablish a take-out container system at Elm’s Café. This system will help students enjoy meals while minimizing waste!

Medford Campus:

The Loj Composting Project was presented by Ida Weiss and is designed to make Tufts Mountain Club (TMC) even more environmentally friendly! Soon there will be a student made and designed bear-proof compost bin at Tufts “Loj” in Woodstock NH for any food scraps from delicious Loj meals.

The Tisch Roof Garden Renewal project was proposed by Alicia Bellido and Bayley Koopman to revitale one of the best views at Tufts. Working with Tufts Garden Club, they will turn the TUFTS on top of Tisch roof to a beautiful garden that benefits local pollinators.

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