Tag Archives: Time Management

Tufts StAAR Center

Cyrus Karimy, Biomedical Engineering M.S. Candidate

Even before my master’s program officially started, I knew I would need to up my game. I have always worked hard in my academic career. However, I felt like I needed to work smarter to succeed. Success for me now is more than grades. It’s overall positive mental health (and having time to focus on it), having time for my loved ones, going to the gym multiple times a week, truly learning the material at hand, and succeeding in my laboratory work. I felt that working hard without the addition of working smart did not leave enough time in my schedule to do the other things that make me a complete person.

In the second week of school, I decided to get ahead and schedule an appointment with the Student Accessibility and Academic Resources (StAAR) Center. The StAAR Center offers academic support through one-on-one academic coaching, writing consultations, tutoring, study groups, study strategies, and discipline-specific workshops. I went into my meeting knowing what I wanted, more time to do things that were important to me, but I didn’t really know how to get there. The StAAR center tutor was so kind and patient with me. In the first half of our session, we talked about who I was and what I was looking for. She quickly evaluated that I needed better time management, self-assessment, and breaking skills.

Self-assessment was step one. What do I need to succeed and feel ready each day? Figuring these out and having them as non-negotiable activities would keep me in a place I needed to be. It’s important to know what you need in your life so that you don’t burn out while staying as happy and fulfilled as you can. For me, it was asking myself who are the people that take me out of the capitalistic matrix we live in? What are the activities that bring me forward toward my career, mental, physical, and spiritual goals?

The activities I came up with are:

Developing a proper morning routine to help me get in the best mindset I could for the day (stretching, journaling, etc.)
Going to the gym at least 5 times a week keeps my confidence and health in check
Making time for fun with friends and loved ones on the days when I don’t have classes brings me a lot of joy
Time to work on each course during the week so I don’t fall behind on my classes
Dedicating time to going to the laboratory for training
Developing a nighttime routine that would help me prepare for the next day, and having activities that calm my mind so I can fall asleep easier (meditation, staying off social media, writing my schedule for the next day, etc.)

Now that I have my activities set up it’s time for step 2. With time management, I now take all the activities I mentioned above and plug them into my new schedule. I had been carrying around a small calendar and trying to squeeze my agenda into every little box that represented a day in the month. The tutor saw that and actually gave me a new calendar book, that had the month laid out on one page, as well as additional pages that allow you to really dive into detail with what you want to accomplish that day.

The setup I chose for the overall calendar (image 1) was only to write the big due dates and events going on in my life. I’d go into detail about what I was going to do each day in the focused daily calendar (image 2). This helped me stay aware of what was coming in the future while allowing me to focus on what was happening day to day in an organized and visibly pleasing fashion.

Step 3 is breaking skills (how to take breaks efficiently). This one really got me. The first thing my StAAR Center mentor told me is “don’t go on your phone, especially using social media as a break.” This pointer has definitely helped me the most, I didn’t realize how draining absorbing content is. I’ve been trying to look outside my window, go on walks, or text my loved ones instead of going on Instagram, Youtube, etc., for my study breaks. This hasn’t been the easiest adjustment because I’m so used to going on these apps for my study breaks. I wish I knew beforehand that this was not actually resting my brain.

Overall, I can see myself succeeding more in my classes and life in general. I’m getting good grades, I’m able to see the people that make me happy, my sleep has been better, and I’m going to the gym more than before! My planning skills allow me to get all the things done that I want to. It has taken some trial and error though. I’ve been learning how much time certain tasks are going to take. Sometimes things don’t go as planned, and that’s ok! That’s life really, because nothing is perfect, including us. But what I’ve learned in these past few weeks is if I try my best to generally prepare, I can’t ask more of myself, and that’s good enough for me. Thanks for reading, until next time!

Finals Season is Coming: 5 Simple Ways to Relieve Stress

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Written by Amanda Wang, Innovation & Management M.S. 2019

Stress is a word that never leaves a college student’s dictionary. In April, when you find out you have tons of reports, assignments, and exams ahead of you, even the fact that the summer break will (eventually) come barely helps. I have tried multiple methods from drinking too much coffee to watching a whole season of drama, only to figure out that neither pushing harder nor procrastinating longer would make a real difference to my stressed-out brain.

Maybe knowing how to relieve stress is one huge part of ”adulting”. Now with almost five years of university life experience, I found five ways that work best for me and perhaps will work for you as well.

Write tasks down

This might be the most straightforward way to reduce stress. Your brain is like a strawberry jam, and it is hard to figure out what you should do. Seems like no matter what task you do first, you will not be able to finish all of them on time. But is this the case? Or just because you do not know how much you have to finish by today, this week, and this month? The quickest approach to stop the panic is to write all your tasks and concerns down. After writing down the tasks quickly, you will find that many things are easier than you expected. Try hand-writing instead of plugging the deadlines into an Excel document (for me, Excel itself already looks stressful), as writing by hand can help the brain process information and clean it up. Sounds cool, huh? Get down to write and see how amazingly it helps with your stress relief!

Chat with your friends

It is understandable if you want to be left alone when you are stressed, as social time can be tiring when you have tons of work to do. However, if you have a weekend or a day off, call a friend to grab coffee or food together! Trust me – once the conversation starts, you will feel much better. In addition, some coffee and food will help to create comfort and relieving environment. The time spent with friends makes us much stronger when facing stress. Many times, we just need a bit encouragement and we will have enough energy to carry on. Friends are the people we can seek encouragement from most directly and effectively. Don’t forget to help your friends when they are stressed, too!

Go outside

Try not to stay at home all day when you feel that you need some personal time. Instead, go outside. If the weather is good, do some exercise! Spring is around the corner (finally!) and I can hear the birds chirping in the morning. Outdoor activities can help you to gain energy, but even going to the gym or shopping malls is better than staying inside your place the whole day. You may go hiking or biking around the area near Middlesex Fells Reservation. Or simply take a day trip outside campus (see our blog ‘Escaping Campus: The 5 best day trips from Tufts!’). Enjoy the sunshine and nice weather!

Clean up your space

A messy living space will add to your stress level. To keep your mind clear, having a tidy space of your own is essential. I was amazed by the power of a clean home after watching the Netflix series “Tidying up with Marie Kondo”. No need to throw half of your stuff away, just give yourself some organized space to work. Put stuff that is not frequently used back in boxes or drawers, reorganize your closet to get ready for the spring, do some laundry for clean towels and sheets – anything that you can think of to ‘renovate’ your space will significantly help to reduce the stress.

Have some comfort food

Food is always comforting under the proper circumstances. Try to make your favorite dish at home, no matter if it is eggs & bacon or some hot noodles with seasoning. I sometimes make Shakshuka, pasta, or Chinese noodle soups. Or, you can dine out at your favorite restaurants or explore new restaurants in the area! Remember, the idea is to eat something that will make you happy, but don’t eat food that is unhealthy as it will only add to your stress later on!

Being a full-time employee and part-time graduate student: A week in the life

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Written by Penelope Seagrave, Human Factors M.S. 2019

I work full-time as an Engineer at Cognex and am also a part–time graduate student. This semester, I’m enrolled in two evening classes at Tufts as I work on my masters in Human Factors Engineering. I thoroughly enjoy these courses, and find the assignments interesting and worth the precious time that I forfeit to work on them on Saturdays and Sundays. Occasionally, I may work through lunch on an assignment, but typically I am able to manage by finishing assignments exclusively over the weekend. Weekends are now my productive time. Honestly, it’s encouraged me to be more responsible and disciplined in my life overall. While it does mean that I spend more Friday or Saturday nights at home, I’ve come to realize that having an entire weekend day full of productivity is a truly fulfilling experience, and worth the potential FOMO. Working on a Sunday makes me feel like a responsible adult.

While I could choose to do homework assignments in the evenings during the workweek, I find myself extra inclined towards procrastination after I’ve spent the whole day working already. So, for me, it’s easier to plan to devote a weekend day. During the week, I prepare by reading over the assignments and getting a solid sense of the expectations so I can predict how long I will need to complete it, and then I save the work for the weekend.

There are some projects that are better broken down into steps over the course of many days. This goes for studying too. Especially for design courses that encourage an iterative process, I tend to work on my assignments after work and sometimes during my lunch breaks. This allows me to space the time better and also solicit feedback from my coworkers, which I have found to be an incredibly helpful and unexpected bonus.

So far, I have been able to manage working full time while in graduate school very smoothly. And the best part is that I have an income while in school. If you are considering this option, check to see if your company offers tuition reimbursement. Having money coming in while I’m in school is fabulous. There is no way I could go back to my old college days of ramen noodles.

I will say that the consequences of being a part-time student are felt primarily in the length of time it takes to complete the program. For example, if I were a full-time student, I could have graduated in two semesters. Now I’m completing my fourth semester and looking forward to my final full semester in the fall, with a one-course summer session in between.

But the upside is that I get to be a Tufts student for a longer period of time. I love being a Jumbo! And because I’ve been attending classes here for so long, I feel it has a stronger place in my identity. I am really proud to be studying at Tufts.

ARC Spotlight Part 1: Time Management and Study Strategies Program

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The Academic Resource Center, or ARC, as it is more commonly referred to, offers multiple dynamic programs which aim to support Tufts students. You may not realize that the ARC also caters to graduate students and offers three programs to choose from! The Time Management and Study Strategies program, Writing Program, and English for Academic Purposes program were all created to help students through the challenges they commonly face. In the first of a multi-part blog series shining a spotlight on the ARC’s programs, we’re going to talk about the Time Management and Study Strategies program.

Written by Manisha Raghavan, Bioengineering M.S. 2019

The Time Management and Study Strategies Program (TM&SS for short) traces its roots back to 2004 when Lara Birk, the head of Subject Tutoring, noticed undergraduate students struggling with their time management skills. Lara hired doctoral student Laura Vanderberg as an intern to design a structured program to support students in honing their time management, which became officially known as the Time Management & Study Strategies Consulting program in 2008.

TM&SS is a very unique program which focuses on developing a personalized, collaborative relationship between the student and the consultant, who then work together on the changes the student wants to make. Claire Weigand, Assistant Director of the ARC, strongly believes that the program has something to offer to everyone. Each year during staff training, the consultants (who are also grad students) report learning strategies and concepts that they find personally useful in grad school. The TM&SS program receives requests from a wide variety of students who often find themselves experiencing burnout, procrastination, anxiety, struggles with sleep and so on. The program operates on the philosophy that change is possible, while recognizing that change involves a mixture of setbacks and growth.

What can I work on with my consultant?

If you find yourself working on your planning, motivation, study strategies, test anxiety, perfectionism, self-care or work-life balance, it is worth giving TM&SS consulting a try. TM&SS consulting focuses on three areas: planning (routines, busy weeks, goals, etc.), academic skills (reading large amounts, note taking, studying, test taking, etc.), and well-being (life balance, motivation/procrastination, self-care, etc.). You can sign up, get matched with a consultant within two days, and then meet for the first time to see if this is something that helps you make the changes you are working on.

How does the program work?

To request TM&SS consulting, fill out a sign-up form at go.tufts.edu/tmsssession. The program director matches students with consultants based on the information in their answers. Students are asked about what they would like to work on and what they look for in a consultant. It is important that each student feels accepted and understood by their consultant, so matching is based on schedule overlaps and each student’s preferences around shared life experience (gender, race, sexuality, personality traits, field of studies, etc.). The process also offers the flexibility to swap consultants if a student feels like they are not working well with a consultant.

TM&SS is available for both undergraduate and graduate students in the School of Arts and Sciences, the School of Engineering and the SMFA. For graduate students, depending on the consultant’s availability, sessions can be conducted over both winter and summer breaks.

Want to work as a TM&SS consultant?

Look out for the job posting starting in mid-April on Handshake and keep your cover letter and CV/resume handy! Candidates must be able to attend the entire 40-hour paid training week, the week before orientation in August (August 19-23, 2019).

Want some advice without scheduling an appointment yet? Here are some mantras from the program to help you cope with the pressures of grad school:

Take effective breaks! One ends up being more productive when one takes timely breaks.
Gratitude journaling is a wonderful way to start appreciating the good things in life we often do not notice, which can boost motivation and our mood.
Sleep improves learning! Cutting back on sleep to get more done quickly stops working as everything takes longer to get done when we are tired.

My consultant was absolutely wonderful… She helped me develop skills that will be valuable in my post-Tufts life. She was a fantastic part of my network of support this semester.
-Anonymous Tufts Grad Student

Cooking 101: How to cook in grad school with no money and no time

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Written by Alia Wulff, Cognitive Psychology Ph.D. Student

I’m sure most of you have been on your own for at least a few years. You’ve probably dabbled in cooking, maybe tried your hand at baking. You might make your own breakfast or bring lunch to the office. But a lot of you have probably (and totally understandably) been ordering food more often than you should be. It’s easy and delicious and even healthy on occasion. But it’s not cheap. And in grad school cheap is a top priority.

Alia’s turmeric-spiced garbanzo beans and chicken on rice with lime

This blog post is not intended to magically turn everyone into amazing cooks. I just want to show you that it is possible, even easy, to grocery shop, cook, and meal prep like a pro while in graduate school for way less than it costs to eat out.

The number one thing to figure out is what you have to have in your pantry at all times. My staples are pasta, rice, beans (black, garbanzo, and refried), tortillas, tomato sauce, chicken, yogurt, eggs, bread (probably in bagel form), some fruits and veggies, and hot sauce. I can make a different thing for breakfast, lunch, and dinner every day for a week out of those items. Oil and seasonings are also pantry staples, but they rarely need to be replenished so they don’t really count.

The next order of business is figuring out where to get your groceries. It’s really hard for me to get to a grocery store and back because I don’t have a car, so I use Amazon Fresh. It costs me less for a monthly subscription than a Lyft from the grocery store twice a month would. With that service, my pantry staples cost me less than $50 a week. I generally order food twice a month and pay about $80-$100 each time. I’ve never spent more than $200 a month on necessary groceries. Don’t ask me about my Pringles and Twizzlers budget, though.

Alia’s avocado toast with hard-boiled egg and Tajin seasoning

Next, plan your meals. You don’t have to go crazy and make a chart with dates, lists, and bullet points. Just know what you have in your pantry and make a list of things you can make that week. Then, when you get home you can check your list, find something that matches up with the energy you have left, and make that. Don’t try making a complicated feast when you’re dead on your feet or you will never try cooking again. My go-to lazy meal is to microwave some beans, pop them in a tortilla with some leftover chicken and rice, dash some hot sauce on there, and eat it without a plate because laziness and washing dishes do not mix.

Speaking of leftovers, here is an actual tip: make too much food. I know some people have weird issues with leftovers, but you are a grad student now and literally cannot afford the time or money to have wasteful beliefs about food. Make too much food on the weekends, pop the extras into containers, and then you have multiple meals for the week. Made too much chicken? Put leftovers in the fridge and have it with pasta or rice the next day. Made too much pasta because determining how much pasta to make probably requires the use of black magic? Pop some sauce (or some butter, I won’t judge) in it, portion it into containers, and – voila – you have lunches for a few days. Made too much rice? Make rice pudding for breakfast with flax or protein powder and use honey instead of sugar so you can pretend you’re not just eating pudding for breakfast (even though you are and that’s perfectly valid).

Pudding for breakfast is a reminder of the biggest point of this post: it’s important to not feel bad about food. You can ignore everything in this post as long as you remember this one thing. If you end up eating out more than you should have, if you eat unhealthy food for a few days, if you always put an extra bag of chips or pile of candy bars in your cart, you are not a bad person. You will always find something to beat yourself up about. Don’t let your personal method to replenish calories be one of them.

Dancing through graduate school: when passions and academia collide

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Written by Gina Mantica, Biology Ph.D. Candidate

Ever since the age of 5, I’ve been a dancer. I used to dance around my living room to Disney music, until my parents decided I needed some sort of outlet for my dancing habit. My parents signed me up for ballet classes shortly thereafter, and I’ve been taking dance classes and performing on stage ever since.

I was in my second year of undergrad when I was invited to perform in my first professional gig. I remember the moment vividly: I was at a retreat when my long-time mentor (and now, friend) left me a voicemail. I remember the feeling of butterflies in my stomach as I listened to my mentor say she had an opportunity for me to perform and get paid for my dancing. To this day, the voicemail is saved to my cell phone. That voicemail not only changed the trajectory of my dance career, but also altered how I now see myself “fitting into” academia.

Five-and-a-half years have passed since I performed in my first paid dance gig. Since then, I’ve danced in more professional productions than I can recall, ranging from a full-length production with Jazz Inc. Dance to a short-lived HGTV show “Spontaneous Construction”.

Also since then, I’ve grown a fondness for academia. I love learning and being able to research questions I am curious about. My time as a Ph.D. student here at Tufts is nothing short of a dream. However, academia is not always fond of me.

Since entering grad school, I have not stopped pursuing my passion for dance. Dance provides me with much more than just exercise; through dance, I find joy and a sense of comfort that I cannot get anywhere else. My refusal to give up something that I consider to be both a means of self-care and a crucial part of my identity rubs some academics, who, themselves, have lost sight of what a work-life balance should look like, the wrong way.

The pressures to conform to some academic ideal of a work-life balance (which, in reality, is not balanced at all) are not missing at Tufts. However, Tufts is such an incredibly diverse community and it is possible to find mentors and colleagues to surround yourself with that share your own opinion of what a work-life balance should look like. At Tufts, I have found friends in my department who will go take dance classes with me, or who will take a day off from work to go to the beach. I have found mentors who support my love of writing and outreach and who will provide me with opportunities to pursue my interests outside of the lab.

Most importantly, however, I have grown to realize that I don’t need to conform to some ideal of what an academic should look like; at Tufts, I am able to relieve myself of the pressures of “fitting into” academia and just be myself.

Preparing to Defend

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Preparing to defend my thesis was the most mentally, emotionally, and at times, physically, challenging part of graduate school. After my final field season, I thought it was going to be easy. All I have to do is write. I’ve written a ton. Piece of cake.

I was so wrong.

Yes, as graduate students we write a lot. During my time in graduate school, I wrote scientific papers, grant proposals, popular science articles, blog posts, etc. But I had never written about the same subject so continuously. I started to get sick of my study system (honey bees), which made me sad, because I love honey bees!

When I finally handed my thesis in to my committee, I had to prepare for the actual defense. This was also a challenge. What papers should I read? What is my committee going to ask me? What if they hate my thesis?

In the end, it all worked out. I successfully defended my thesis and the defense was enjoyable! I didn’t need to stress as much as I did.

Preparing to defend your thesis is going to be challenging, but here are some things I realized that may keep you from psyching yourself out too much.

Use a citation manager!

First, a specific piece of advice: start using a citation manager when you get to grad school, keep it updated, and use it consistently! This will make the references section of your thesis much easier to deal with. I didn’t start using a citation manager until year three, and when it came time to write the thesis in year five, I was not happy with past Rachael. I use EndNote but there are many other options and the library hosts workshops on almost all of them.

Keep your committee in the loop.

Throughout your time in graduate school, talk to your committee. Update them on data at committee meetings, discuss methods, ask for suggestions on writing when relevant. If you do this throughout graduate school, your committee won’t be surprised at defense time, and neither will you. If you take the time to get to know your committee members, you may be able to anticipate their questions.

I realize this doesn’t work for that external committee member you may be required to have. When choosing your external committee member, choose someone who knows your field, and read his/her relevant papers. I did this for my external committee member, and I was able to successfully anticipate some of her questions. Also, when it comes to your external member, don’t be afraid to ask around. Ask past graduate students from your lab who they chose and why; ask about their experience in the closed defense.

It doesn’t have to be perfect.

Remember, the written thesis you hand in to your committee is technically a draft. As a perfectionist, this was difficult for me. I was working so hardto make every chapter, every figure, every page, so that it could be publication ready. But with a document that long, it may not be possible in the time you have. And that’s ok. Part of your committee’s job is to suggest edits, which you can then use when/if you publish.

It’s a conversation.

On defense day, I was most worried about the closed defense. What if they hate my research? What if they ask me a question I can’t answer?

Part of these nerves will be alleviated by fostering a relationship with your committee. Also, think of the closed defense as a conversation rather than a “grilling” session. Your committee asks you questions, you answer the questions as best you can. Some questions lead to other questions. It’s just a discussion– a discussion about something you’ve been studying for 4 – 6 years and you know really well.

My closed defense was a fun, productive experience. Sure, I couldn’t answer some of the bigger, theoretical questions, but it was fun to brainstorm and discuss ideas.

Take care of yourself.

Even if you follow all my advice, preparing to defend is going to be difficult. Graduate school is supposed to be hard. Throughout this process (and all of graduate school), remember to take care of yourself.

Countless hours of sitting at a computer takes a toll on your body (this is the physical challenge). Take breaks to stretch or go for a walk. Give your eyes a break from the screen. Drink water. Eat food. (Both sound simple but trust me, you might forget.)

Stay active, whatever that means to you. Do yoga, go for a run, kickbox, get outside, play a board game, grab coffee with friends. And don’t feel guilty about taking time away from school to stay active! Your mental health is important. Your mental health is important. Your mental health is important.

Remember, you are not alone.

Writing a thesis is an inherently isolating process. Don’t let it get to the point where you feel like you’re alone, because you’re not. Talk to past graduate students from your lab (this was my greatest therapy while writing/preparing to defend), attend the graduate writing exchange, visit family, grab coffee with friends (yes, I’m saying it again).

Graduate school takes a village and you have a support system in your mentor, your committee, your friends, your family. Use that support system.

And finally, celebrate!

Following your defense, take time to celebrate your accomplishment! Getting a higher degree takes dedication, ambition, and a lot of hard work. You deserve to be proud of yourself!

Written by Rachael Bonoan, Biology Ph.D. 2018

How to manage working full-time as a Certificate student

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Written by Penelope Seagrave, Human Computer Interaction Certificate

Working full-time while attending classes in the evening has been quite an exciting juggling act. I have completed my audiobook, David Foster Wallace’s Infinite Jest, which should provide sufficient explanation for how much driving I’ve had to do to accommodate this lifestyle (for those who don’t know, this book is over 1000 pages – also, definitely recommend). I’ve sacrificed many precious Sundays and weekday evenings to the Tisch Library. My evening exercise routine has now become a distant memory. I’ve even had to ask for an extension on this very blog assignment. Nonetheless, the satisfaction I receive from working towards this dream of mine has made the whole experience so fulfilling and worth it.

I get to spend my once expendable free time with those who share my interests and listening to brilliant professors explain theories and studies that are beyond fascinating to me. My assignments, while challenging and often time consuming, are so enjoyable for me. I absolutely love learning and I especially love learning the material covered in the Human-Computer Interaction Certificate.

I am so happy to be studying at Tufts. The pursuance of this dream more than outweighs the sacrifices I’ve had to make for it. I truly do believe that you can always find time for the things that matter to you.

That being said, beside my excitement and positive approach to this experience, there are definitely a few tips I have for those considering working full time while pursuing graduate school:

Get a planner, one you enjoy using and can manage carrying with you. Mine has alpacas on the front cover. It is important to stay on top of deadlines – both work and school. It’s nice and comforting to know that you are organized and it substantially reduces the chaos that comes with balancing all of your obligations.
Make friends with your classmates and, more importantly, your teammates. If you can look forward to spending your cherished weekends and evenings with people you can laugh with, it makes all the difference.
Get an audiobook or find a podcast you enjoy listening to. You’re most likely going to be driving or taking the T quite a lot. Instead of seeing this as an idle waste of time, devote this opportunity to learning something new and it won’t feel like such an expense.
Classes aren’t free. Be sure to understand how much your program is going to cost, and make sure to plan ahead. Of course, it will all be worth it in the end.
Take the classes that fascinate you. Now that you are no longer are an undergrad, you should have a better sense of what you enjoy and want to understand. Pursue your interests and class will be full of exciting wonder and curiosity.

This has been one of the most fulfilling experiences of my life. I am so happy to be back in school and learning. Working makes it possible, and allows me to make headway in my career at the same time. I strongly recommend considering this option if you are able to.

Midterm Season Tips and Tricks

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Written by Keri Carvalho, Psychology Ph.D. Candidate

Ah, yes, it is that time of year again. Midterm season. Despite the beautiful foliage surrounding us, we are all moving a bit slower, becoming ever more stressed and are very much sleep deprived. In a time where it seems like due dates and assignments are never ending, it may seem that the only goal is to survive the madness. However, as a time management consultant, I can tell you there are some things to consider that just might make your life a bit easier once and for all.

Do not underestimate the importance of self-‐care! This includes showering, eating, and sle Now, these might seem like the basics (and they are), but during hectic times, we students have the tendency of letting our academic lives overtake the importance of these other basic needs. For some of us, our stress leads to lack of appetite and for others binge eating. Know your tendencies and keep an eye on them during midterm season. Perhaps keep a food journal, or maybe just remember not to keep too many of the sugary or salty snacks that you’re drawn to in your room. And of course, there’s sleep. Sleep is much too important for our body’s proper functioning to give up. This is the time when we consolidate information, and recalibrate our bodies to work for us the next day. Make sure that you are getting at least 7 hours of sleep to help stay alert the next day, and of course to keep the flu at bay!

Along the same lines, get to the gym. The doctors are not telling us to get exercise for no reason. It’s not only good for your heart and lungs; it’s good for your brain! Regular exercise can help your memory, thinking skills, and perhaps most importantly, your mood. We all know this, and yet, so many of us don’t make time for it. You might wonder when you could possibly have time. While starting a new exercise routine is not advised during midterm season when an intensive routine could become another stressor, it is advised to consider exercise as part of a daily habit as soon as midterms are over. You will have another tool in your belt to deal with the stress when it comes time for final exams. For now, if you don’t have a regular exercise routine, get outside! Walking around the hilly campus in the crisp fall air just might make your heart and mind a little happier.

Reward yourself. Exam season is tough, and there is nothing less satisfying than handing in a midterm paper only to turn around and immediately move into studying for an exam. You don’t need to take the whole weekend off, but don’t be afraid to spend an hour or two doing something that feels rewarding to yo Haven’t seen your best friend in a few days? Spend an afternoon together. Haven’t eaten your favorite food in awhile? Go to Davis Square and explore your options.

Mini-‐breaks are I know this comes as a surprise, but we are not robots-‐ not even during midterm season. We cannot possibly continue to study, write, edit, review, and on and on for hours on end. Our minds simply cannot focus so intensively for an extended period of time. Therefore, let’s consider the mini-‐break. What’s a mini-‐break? It really depends on an individual’s preference and what works best for you, but it’s the idea that we give ourselves some time after working for a certain amount of time to do something that feels good for us. It usually works in cycles, so for example, if you work for an hour straight, maybe you then take 15 minutes to watch Netflix. I know, I know, you might not be able to pull yourself away, which brings me to my next point.

Timers can If you do decide to take mini-‐breaks, it’s important to not only time your breaks, but also time how long you’re working for. Knowing how long certain kinds of work takes can be really helpful when planning out your daily schedule moving forward in the semester. It also can be helpful to know how long we’re actually doing work. Many people think they’re spending a lot of time doing work, when in fact they are spending much more time worrying about completing the work than actually doing it! Just don’t forget to stop that timer when you start socializing.

Managing Time as a Graduate Student

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Written by Priyanjana Pramanik, Economics M.S. 2018

Having been a Jumbo now for one semester, I now feel entirely qualified to pass on the wisdom I have learned since arriving at Tufts in September. During orientation week, one of the pieces of advice I heard a lot were ‘You’re going to have to learn how to manage small amounts of time’. Another was this: ‘No matter what, try to maintain some semblance of work-life balance’. And I thought, ‘Piece of cake.’ As you can imagine, I was very, very wrong. In grad school, the workload creeps up on you: it is very reasonable and completely manageable, but you have to stay on top of it, all the time.

It’s Monday. You have an assignment due Thursday, and you think you have lots of time, because you do. You can’t get to it until Wednesday, but that should be okay, right? Except that on Wednesday, you receive a stack of papers to grade, plus there’s a recitation section you have to teach immediately after class, and now there’s a paper you have to read for Friday’s class. You wanted to go to office hours before your Thursday class, but now you won’t have time because of everything you need to do. And you need to do the dishes. And laundry.

Oh yeah, and next week, you have a project due, and your partner for it tells you he’s leaving town tonight and won’t be back until the day before.

That kind of snowballing kept happening to me towards the beginning. So I ended up staying up late to grade, waking up ridiculously early to finish assignments and generally turning into a sleep-deprived mess. I felt like I was working all the time, but was never getting on top of my work. I’m pretty sure this is a pretty common problem in grad school, but when it happens to me I feel like I’m out of control and everyone else has it all figured out, which is probably not true.

Anyway, while I haven’t figured everything out (I’m writing this at 7 a.m., think what you will), things are definitely better. I set a few rules for myself, and since I started making an effort to follow them, my workload hasn’t been quite as overwhelming.

I take sleep very, very seriously, and would probably spend more than sixteen hours a day at it if I could. One thing I’ve learned is that the less you sleep, the less you get done.
Do things before you need to do them. In my admittedly limited experience of grad school, there are times when you have a mountain of work and times when you have none, at not too many in between. Get things over with long before they’re due, and you can stop worrying about them.
Make notes on everything you need to get done. Until I got here, I’d never had a planner, or used the calendar app on my phone. Now, I use both. I schedule obsessively.
If things are already overwhelming, get a handle on it before you take on more. If you feel like you’re completely swamped, communicate. If you’re behind on your grading, or struggling with an assignment, talk to the professor you TA for, or your course instructor.

Problems with time management take away from how much rewarding and enjoyable graduate school really is, exhausting as it might be. And it’s okay not to have things completely under control from the beginning: we’re all learning as we go along.