Title: Capital Campaign Coordinator          Department:  Institutional Advancement 

Effective Date:  April 2015             Reports to:  Director of Institutional Advancement                                                                                                                 

Status:  Hourly/Non-Exempt (20 hours)                                          


Position Summary:

The EcoTarium, A Museum of Science & Nature, seeks an enthusiastic professional to support our Capital Campaign.  This is a two-year part-time position, Capital Campaign Coordinator.  The successful candidate will provide administrative and project management assistance to properly execute the duties and tasks related to the Third Century Plan: Phase Two capital campaign.



  • Bachelor’s degree from an accredited college
  • Minimum of two years experience supporting Resource Development for non-profits
  • One year or more experience using a development database, preferably Sage 50
  • Familiarity with basic accounting functions
  • Excellent technical skills and knowledge of online communication and research tools
  • Ability to function independently and in collaboration with staff, Trustees and volunteers
  • Excellent writing skills
  • Outstanding interpersonal and communication skills
  • Ability to be self-directed
  • Advanced skill level in Microsoft Office Suite
  • Must pass a CORI/SORI background check


Responsibilities/Essential Functions:

Events Coordination:

  • Assist with planning all aspects of the capital campaign launch and other campaign events
  • Work with Marketing & Communications to create and distribute invitations, announcements, and other campaign communications to the public


Campaign Coordination:

  • Document pipeline and task assignments, track prospects and maintain timelines
  • Research and identify corporate, foundation and individual prospects
  • Schedule meetings, prepare talking points, assemble presentations and full meeting prep for Board members, campaign volunteers and staff
  • Acknowledge all campaign gifts and pledges and prepare pledge payment reminders and pledge agreements in coordination with Development Associate
  • Write campaign correspondence including solicitation proposals, meeting requests, email updates and meeting follow up
  • Maintain master campaign calendar to maximize cultivation events and keep campaign committee on track
  • Organize and monitor volunteer assignments and follow-up, and assisting in all aspects of volunteer-led events
  • Schedule and conduct tours of the EcoTarium with prospects


Campaign Database Coordination:

  • Research donor information and EcoTarium giving history
  • Enter planned asks and other proposal information
  • Run campaign proposal and progress reports
  • Enter notes to track conversations and meetings
  • Work with Development Associate to enter pledges into the system as assigned


Campaign Communications

  • Follow up with pledge commitments and past due pledges
  • Prepare and update dashboards to show progress of campaign
  • Work with Development team to ensure that gifts are acknowledged with appropriate recognition and appreciation


Committee / Board Management

  • Prepare agendas and  materials for Campaign Committee Meetings
  • Document and distribute meeting minutes and tasks and assignments
  • Communicate with key committee and board members
  • Follow up to ensure completion of Committee and Board action items


Strategic/Ongoing Coordination

  • Analyze donor giving patterns to increase donor retention, upgrading, and conversion rates
  • Perform special projects as assigned by the Campaign Leadership and Committee


Non-Essential Functions:

  • Serve on staff ad-hoc committees when needed
  • Other duties as assigned


How To Apply:

Please send cover letter, resume and names of three references to:

Human Resources, Attn: Capital Campaign Coordinator, EcoTarium, 222 Harrington Way,Worcester, MA  01604 or email: with “Capital Campaign Coordinator” in the subject line.


Review begins April 15, 2015, applications accepted until position is filled.


Apply by:
June 09, 2015

About this Organization:
The EcoTarium is a not-for-profit museum dedicated to inspiring a passion for science and nature in all of its visitors. Set upon 55 scenic acres just two miles from downtown Worcester, Massachusetts, the EcoTarium features interactive exhibits and programming, interpretive nature trails, wildlife habitats, a planetarium, the region’s only tree canopy walkway and a narrow-gauge railroad.