Director of Finance and Operations [Rockwell Museum, Corning, NY]

Description

Summary:

Monitors and controls all financial activities of The Rockwell Museum.  Meets all internal and external customer requirements and ensures that all activities within the accounting office are in compliance with all appropriate control procedures and requirements.  Works closely with other departments to monitor expenses.  Supervises the activities of the accounting office to ensure that timely financial data is available and sound decisions are made.

Oversees Corning Incorporated Contributed Services for day-to-day operations of the Museum as well as capital improvements related to building and grounds.  Provides budgetary updates for cash and contributed services, as well as longer term planning to the Senior Director, Administration and Finance, at the Corning Museum of Glass.

Manages insurance policies for collections and operations in conjunction with Corning Incorporated Risk Management group.

Serves as Museum liaison for Information Technology services provided by outside vendors.  Plans and coordinates upgrades to hardware and software as required.

Manages day-to-day operations in collaboration with Corning Incorporated and outside vendors to ensure the care and safety of the collections and the building.

Responsibilities:

Finance and Accounting

• Closes the books on a monthly basis; prepares and posts journal vouchers; reconciles accounts and reviews monthly spending activity with Executive Director and department heads.
• Monitors daily cash receipts and cash disbursements.
• Verifies preparation of tax returns and payment of taxes, including sales tax and excise tax.  Ensures that quarterly sales tax payments are made in a timely fashion.
• Supervises and/or performs all other accounting activities: accounts payable and receivable, bank reconciliations, inventory, capitalization of fixed assets, etc.
• Monitors cash and contributed services from Corning Incorporated.
• Manages all operating funds, providing timely and accurate financial statements to Museum management and the Board of Trustees.       Serves as liaison to Vanguard for investments.
• Prepares annual operating budget, providing detailed reports to department heads and management, summaries for Museum Treasurer and Museum Board of Trustees.
• Coordinates annual audit with outside auditors.
• Maintains currency with all accounting principles including FASB requirements relevant to not-for-profit accounting, implementing new procedures as required.
• Assists in preparing final financial reports for grants.
• Prepares government filings such as the Department of Labor monthly statistics and the NYS and federal tax returns.
• Ensures continuous improvement to all accounting system activities.
• Partners with the Accounting and HR departments of The Corning Museum of Glass regarding payroll, benefits and other shared services.

Operations and Risk Management

• Serves as liaison to Corning Incorporated risk management department.
• Ensures that the Rockwell Museum is in compliance with all safety regulations and makes recommendations to mitigate potential risk as appropriate.
• Works closely with outside Information Technology vendors, ensures that hardware and software programs are up to date and makes recommendations as appropriate.
• Serves as liaison to Corning Incorporated for building and operations matters; develops short-term and long-term plans for building, office and retail upgrades and maintenance.
• Provides statistics for museum affiliations such as NYSCA and AAM.
• Recruits, supervises and coaches Finance and Building Operations Manager.

Requirements

• Bachelor’s degree in accounting or similar field.
• Minimum five years’ experience in a mid to high-level accounting position, preferably in a non-profit organization.
• Experience with general administration and operations, including  risk management compliance, insurances, information technology and vendor negotiations.
• Excellent analytical, communication and presentation skills.
• Excellent interpersonal skills and the ability to work effectively with people at all levels.
• Ability to represent the Museum in a professional manner.
• Experience working with boards desired.
• Ability to work as part of a team.
• Ability to work with minimal supervision.
• Ability to manage multiple priorities.
• Ability to work outside normal business hours as needed.