Accounting/Payroll Manager [Boston Athenæum, Boston, MA]

The Boston Athenæum seeks an Accounting/Payroll Manager to provide management for the financial activity of the Athenaeum and ensure the integrity of financial data. This position plays a key role in annual tax filings and financial audits. This role organizes and manages restricted funding, including grants and contributions. The Accounting/Payroll Manager is also responsible for the payroll process for the institution, which includes biweekly processing, reconciliations, tracking, annual filings, and customer service.

Role and Responsibilities:

General Accounting Management: (35%)

· Produce and analyze monthly financial statements and reports.

· Responsible for monthly and annual closings.

· Provide budget variance reporting.

· Manage accounts payable, accounts receivable and cash receipts.

· Monitor and review purchasing to ensure accuracy and proper documentation.

· Review general ledger reconciliations for accuracy.

· Review investment ledger entries and reconciliations.

· Perform quarterly endowment unitization and maintain records.

· Prepare and file sales tax reports and quarterly financial surveys.

· Develop accounting methods and internal controls.

Payroll Management: (25%)

· Prepare payroll by coordinating payroll information with Human Resources and/or department managers.

· Work collaboratively with Human Resources and Benefits to implement payroll updates associated with personnel changes.

· Process bi-weekly payroll for exempt and non-exempt staff in ADP and review and analyze payroll reports for accuracy.

· Distribute checks.

· Reconcile bi-weekly and quarterly payroll reports to the general ledger.

· Researches and responds to employee questions.

· Prepare and distribute 1099s and W-2s at year end.

· Track vacation and sick leave balances.

· Implement new systems for improved payroll management and create efficiencies in the payroll process.

Annual Audit: (10%)

· Work with external auditors on the annual financial audit.

· Prepares financial statements and schedules as requested.

· Responds to and resolves audit questions.

· Coordinates auditors’ requests with employees as necessary.

Restricted Funding Management: (10%)

· Work with department managers to reconcile and review budgets related to grants, endowments, and other restricted funding.

· Work with Development to ensure that restricted funds are appropriately recorded upon receipt.

· Develop systems and formats to support efficient recording and tracking of restricted funds.

· Maintain records and spreadsheets related to fund carryovers and projects.

Annual Tax Form Preparation: (10%)

· Works with external audit firm to prepare tax filings including IRS forms 990 and 990-T, MA Form PC and related schedules under supervision of the Director of Finance.

Financial Operations Analysis: (10%)

· Develop reports and provide analysis for various projects as assigned.

· Analyzes financial operations to determine efficiencies.

· Performs institutional research from a financial perspective.

· BS in Accounting or Finance or related field.

· Minimum of 5 Years of accounting experience, management experience preferred.

· Knowledge of GAAP.

· Intermediate to advanced MS Office Skills.

· Ability to manage multiple priorities and projects at a time.

· Knowledge of financial and payroll systems.

· Payroll experience.

· Excellent communication skills and customer-service oriented.

· High degree of confidentiality and professionalism.

· Strong organizational skills and attention to detail.

· Strong analytical skills.
To apply:Please submit the materials listed below in a single document tohr@bostonathenæum.org

1. Cover letter

2. Curriculum Vitae/Resume

3. The names and contact information of three references. References will be contacted only after the applicant has been informed that s/he is a finalist.

The Boston Athen?um is an equal opportunity employer. We encourage individuals of diverse backgrounds to apply and are committed to hiring individuals who value a diverse and inclusive work environment.

1. Cover letter

2. Curriculum Vitae/Resume

3. The names and contact information of three references. References will be contacted only after the applicant has been informed that s/he is a finalist.

The Boston Athen?um is an equal opportunity employer. We encourage individuals of diverse backgrounds to apply and are committed to hiring individuals who value a diverse and inclusive work environment.